MAIN PURPOSE
Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives
ACCOUNTABILITIES


§  Under supervision of the Project HR Manager, supervise that the internal regulations are followed in the project in order to ensure both tax and labor regulation compliance
§  Assist in the recruitment process uploading of JD on Rozee.pk generating the report and downloading CVs (preparation of the candidate\\\'s list, facilitation in conducting the test/interviews, calls or emails for test interviews/results, etc.)
§  Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
§  Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
§  Execute, under the Project HR Manager supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
§  Present and explain contract terms and the content of internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
§  Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
§  Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social security’s contributions, etc.) in order to ensure accuracy and on time payroll payment.
§  Support the Project HR Manager to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
§  EOBI process for the National Staff
§   Supervision of the Cooks and Cleaning.
§ Additional HR/ Admin tasks delegated by the Project HR Manager

Acheivements:
Ø  Successfully ensured 100% compliance with tax and labor regulations
Ø  Implemented a transparent and equitable recruitment process
Ø  Developed and conducted a comprehensive orientation program for new staff
Ø  Maintained accurate and up-to-date employee contract documentation
Ø  Successfully implemented payroll system, payroll accuracy and timeliness, leading to improved employee satisfaction

Follow Cash Management Policy
Remittance
Clearing
Online Fund Transfer
Branch Expense Vouchers
Checking Daily Financial Vouchers
ATM Replenished
CDM
Maintain Files
Settlement of Customer Advance Payments
Account Opening
RTGS
Cash Shipments
Record Keeping
Collect Utility bills
Cash deposited
Cash withdrawal   

Assignments

Cash Department
Remittance (Weston Union)
Clearing
Online Fund Transfer
Branch Expense Vouchers
Checking Daily Financial Vouchering
ATM Replenished
Maintain Files
Settlement of Customer Advance Payments
Account Opening
RTGS
Cash Shipments
Record Keeping
Collect Utility bills
Cash deposited
Cheque cash
CTR
CBC

 Logistic Support,
 Maintain Files,
 Assist HR Manager.
 Conducting interviews, recruiting, and vetting new staff.
 Counseling staff on HR policies, practices, and procedures
 Dealing with vendors of school construction,
 Negotiations with Wanders and Suppliers
 Coordinating schedules and managing calendars for multiple parties to ensure that
activities are properly arranged with no conflicts.
 Making travel arrangements and preparing documents, presentation materials, and
facilities for meetings.
 Maintaining, repairing, or replacing office equipment.
 Directing, reviewing, and optimizing office operations to increase accuracy,
productivity, and efficiency and reduce costs.
 Communicating with SEF and CDO Staff.

 Logistic Support,
 Creating and processing invoices
 Cross-checking invoices with payments and expenses to ensure accuracy
 Managing a organization’s accounts payable and receivable
 Tracking organization expenses
 Processing refunds
 Communicating with CDO Staff and SEF Officers regarding salaries and payments
 Dealing with Bank Accounts,
 Cash Handling
 Vouchering
 Maintain financial Sheet
 Prepare Salary Sheets