To direct & control the activities of Administration Department so as to achieve the company objectives with regards to Excellence.Responsible for janitorial services/cleanliness of the company offices & Security Matters.Maintain regular record of payment, voucher, procurement, quotations, Fuel Allocation and invoices.Maintain a complete accurate office vehicle usage and maintenance record.Provide administrative and logistic support in organization meetings, workshop, and training events.Looking after maintenance/repair mattes of the premises (Civil & Electric work.Answer employees queries about issues related EOBi & PESSI Cards.Look after the transportation of workers.Supervise administrative staff and divide responsibilities.Supervise the Rashan (Food) arrangement & distribution.Arrangement of Guest lunch & transport.Assist Admin Manager in all Administrative task.Any other Task given by Manager

Organize and maintain personnel records, & Update internal databasesPrepare HR documents, likeemployment contractsandnew hireguidesAnswer employees queries about HR-related issues,EOBi,PESSIAssist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedulesTo direct & control the activities of Administration Department so as to achieve the company objectives with regards to Excellence.To ensure for appropriate working environment for all employees of the company.To monitor/supervise office furniture & fixture, and security.To manage Stationery Requirements for all employees of Head Office.To monitor and manager head office mess/kitchen. To handle health/vehicle insurance claims/issues and complete all necessary documentation.To handle all complaints/issues regarding gas, water, electricity, telephones, mobiles, faxes, telephone exchanges in all offices of the company.To deposit vehicles annual token fees in time and obtain route permits of commercial vehicles from the concerned govt. department.Responsible for janitorial services/cleanliness of the company offices and Health and Safety of the employees.

•Provide day to day administrative support to administration and HR department.

Assist with filing, organizing, Time sheets, attendance and other administrative & Hr duties as requested.

Prepare Purchase Request and Purchase Order for Office Supplies.

Assist in arranging project meetings.

Arrangements of meetings & training.

Maintain office assets & stationary items.

Assist Admin Officer in IT related queries and troubleshooting

Checking and paying bills for materials purchased or services hired by the project.

Preparing employment contracts and maintaining relevant documentation

Managing /updating the personal files of employees with all relevant documents.

Screen resumes and application forms, Schedule and confirm interviews with candidate.

Calculate and distribute salaries and remuneration to the project staff.

Keeping records of Advance payments & Receive cash from banks. .

Keeping all expenditure record of the office Administration.

Maintain the daily cashbook & checking inventory records and updating it.

Looking after maintenance/repair mattes of the premises.

Supervision and check and balance. Event management.

Housekeeping as per compliance standards. Cleanliness and Hygiene standards.

Security should be as per CTPAT requirements.

Policies updating on quarterly basis. Continuous improvement program implementation.

Handling Hr operations, attendance, leave applications & Hr files.

IMS and ERP report monitoring and to ensure that no discrepancy occurs.

Efficient and error free working of time office. Proper in / out of all employee should be on system.

Smooth and uninterrupted provision of utility services.

Assist the manager finance and admin in day to day office activities including assistance in procurement, filling of document, and dealing with services providers.

Provide administrative and logistic support in organization meetings, workshop, and training events.

Maintain a complete accurate office vehicle usage and maintenance record.

Maintain proper record for staff medical insurance, inventory and assets.

Prepare and handle payment forms and purchase order.

Prepare voucher. Handing over of official supplies to concerned officials.

Maintain regular record of payment, voucher, procurement bills, attendance sheet, quotations, Fuel Allocation and invoices, reservation of room and flights for the guest.

Calling quotation, preparation of comparative statements, and preparation of supply/work order.

Maintained employee files & HR filling system.

Shortlisting resumes, Schedule interviews & Orientation of new employees.

Provide administrative and logistical support in organization meetings, workshop, training, events and field visit.

Maintain proper documentation related to finance and accounts.