Administrative Executive

This is a very exciting opportunity to work alongside the founding members of this organization to establish and scale a truly innovative FinTech business model that strives to become the benchmark of how to galvanize social development and transform societies within a short period of time.    

Background  

Pakistan is faced with a housing shortage of 10 million currently growing by 1 million every year. The population, 80% without a bank account, has been starved of house financing solutions for years. Pakistan’s housing finance-GDP ratio is one of the lowest in the world – 0.25% (South Asia: 3%, Bangladesh: 3%, India: 11%).  

Trellis’ mission is to fill this gap by providing affordable green mortgage solutions to low and middle-income groups in Pakistan. This is expected to significantly boost financial inclusion, homeownership, and economic activity in the country. The senior management team has a combined experience of over 50 years in international banking, hedge funds, capital markets, and financial technology.    

As a new company, we need self-motivated, driven generalists with senior-level experience. For driven individuals, this role provides a unique opportunity to grow rapidly and work with many types of technologies. We will heavily rely on cloud-native, open source technologies with the intent to give back and make a difference. In addition to supporting our business needs, you will have the chance to have a public impact on multiple open source communities making technology more accessible to all.  

Job Title:  Administrative Executive  Duties and Responsibilities: 

• Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations 
• Handle requests, feedback, and queries quickly and professionally 
• Take dictation and meeting minutes, accurately enter notes and distribute 
• Monitor office supply levels; reorder when appropriate 
• Ensure the relevant HR database is up to date, accurate and complies with legislation. 
• Assist in the recruitment process. 
• Set up interviews and issue relevant correspondence 
• Produce professional-quality reports, presentations and briefs 
• Develop and carry out an efficient documentation and filing system for both paper and electronic records. 
• Being the first point of contact for employees on any HR related queries. 
• Assisting with payroll by providing the department with relevant employee information, i.e., holiday and sick days taken 
• Be the first point of contact for all HR-related queries. 

Qualifications: 

• Minimum 2 years’ experience as an Executive Administrative Assistant, or in other secretarial position 
• Full knowledge of office management systems and procedures 
• Basic bookkeeping and math skills 
• Proficiency in English 
• Exemplary planning and time management skills 
• Ability to stay calm and on-task in high-stress situations 
• Current in today’s office technology, and computer software including MS Office 
• Ability to multitask and prioritize daily workload 
• High level verbal and written communications skills 
• Discretion with personal and confidential information 

Compensation:  

• Trellis offers a competitive compensation scheme as well as an opportunity for quick progression subject to performance   
• Provident fund, Gratuity & Health Insurance covered