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Job Description

Purpose of the role

This position will be responsible for Hyderabad base administration and logistic functions, including fleet management, contract handling and inventory. 

  Job Profile:

  • Bachelor's Degree in relevant field and/or relevant technical qualification
  • Minimum 03 years of overall experience with 1 year in relevant field in development sector

Individual accountabilities:

  • Follow procurement and supply plans as per defined procedures. 
  • Ensure that all procurement is done in accordance with good business practices (ethics) and the value for money principles.
  • Follow up with vendors/ suppliers for submission of the monthly payments invoice and review of documents. 
  • Submission of the monthly payments to finance under framework contracts/ LP and direct purchases. 
  • Ensure the timely delivery of material purchased (monitor the lead time for each delivery)
  • Liaise with Sr. Log Manager and Log & Pharma officer in preparation of purchase requests, assessment tables and submission of purchase dossiers.
  • Conduct regular fleet inspection and reporting.
  • Work with vendors/suppliers to ensure availability of fleet vehicles and fuelling as per field work plan of the program. 
  • Preparation and timely submission of the monthly fuel consumption reports of the vehicles & generator.
  • Responsible for office and guest house in good condition and for smooth running of the office and stay in guest house. 
  • Follow Action Against Hunger’s physical inventory management requirements (organisation, cleaning, ventilation, protection from external elements, etc).
  • Responsible for tagging of the inventory list and to keep the updated list of all the inventory in the office, warehouse and guesthouse.
  • Be accountable at all times for all items in the office and compound that are under his/her responsibility.
  • Manage office desk (mails, phone calls, stationery) and compound, including parking lot.
  • Induct, train and supervise runners, drivers, security guards and contractual maintenance workers.

Shared accountabilities

Collaborators

  • Consolidation of weekly field planning to assign fleet vehicles to teams

 Program team and Security

  • Follow submission of purchase requests (PL) on LINK and ensure validation as per assigned thresholds.

 Requester, Sr Log Manager, Log and Pharma Officer, Fin Manager

  • Provide logistics support to the team in trainings

 Program team  and Log and Pharma Officer, Sr. Log Manager & Security

Leadership Behaviors:

  • Collaborator
  • Integrity
  • Proactive
  • Accountability
  • Empowerment

Competencies:

·         Teamwork

·         Organization & Planning

·         Analysis & Resolution of Problem/Conflicts

·         Gender sensitive

·         Adaptability & Flexibility

·         Capacity to deal with difficult situation

·         Result Orientation

       ·    Effective Communication

Parameters of success:

·         Timely submission of the relevant reports. 

·         Timely procurement of the LP and direct purchases. 

·         Timely submission of payment documents.

·         Optimal utilization of the vehicles. 

·         Ensure that all ACF policies (conflict of interest, child protection etc.) followed while conducting procurement.

      ·     Ensure the availability of all Logistics documentation / record for audit  purpose.

Female professionals are strongly encourage to Apply

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Department:
Logistics
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
Bachelor's Degree in relevant field and/or relevant technical qualification
Career Level:
Experienced Professional
Minimum Experience:
3 Years (• Minimum 03 years of overall experience with 1 year in relevant field in development sector)
Apply Before:
Jul 02, 2020
Posting Date:
Jun 26, 2020
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ACF International | Action Against Hunger

N.G.O./Social Services · 301-600 employees - Hyderabad

FOR A WORLD FREE FROM HUNGER FOR FOOD. AGAINST HUNGER AND MALNUTRITION. FOR CLEAN WATER. AGAINST KILLER DISEASES. FOR CHILDREN THAT GROW UP STRONG. AGAINST LIVES CUT SHORT. FOR CROPS THIS YEAR, AND NEXT. AGAINST DROUGHT AND DISASTER. FOR CHANGING MINDS. AGAINST IGNORANCE AND INDIFFERENCE. FOR FREEDO ...Read More