Posted Jun 26, 2020 12 views
Purpose of the role
This position will be responsible for Hyderabad base administration and logistic functions, including fleet management, contract handling and inventory.
Job Profile:
- Bachelor's Degree in relevant field and/or relevant technical qualification
- Minimum 03 years of overall experience with 1 year in relevant field in development sector
Individual accountabilities:
- Follow procurement and supply plans as per defined procedures.
- Ensure that all procurement is done in accordance with good business practices (ethics) and the value for money principles.
- Follow up with vendors/ suppliers for submission of the monthly payments invoice and review of documents.
- Submission of the monthly payments to finance under framework contracts/ LP and direct purchases.
- Ensure the timely delivery of material purchased (monitor the lead time for each delivery)
- Liaise with Sr. Log Manager and Log & Pharma officer in preparation of purchase requests, assessment tables and submission of purchase dossiers.
- Conduct regular fleet inspection and reporting.
- Work with vendors/suppliers to ensure availability of fleet vehicles and fuelling as per field work plan of the program.
- Preparation and timely submission of the monthly fuel consumption reports of the vehicles & generator.
- Responsible for office and guest house in good condition and for smooth running of the office and stay in guest house.
- Follow Action Against Hunger’s physical inventory management requirements (organisation, cleaning, ventilation, protection from external elements, etc).
- Responsible for tagging of the inventory list and to keep the updated list of all the inventory in the office, warehouse and guesthouse.
- Be accountable at all times for all items in the office and compound that are under his/her responsibility.
- Manage office desk (mails, phone calls, stationery) and compound, including parking lot.
- Induct, train and supervise runners, drivers, security guards and contractual maintenance workers.
Shared accountabilities
Collaborators
- Consolidation of weekly field planning to assign fleet vehicles to teams
Program team and Security
- Follow submission of purchase requests (PL) on LINK and ensure validation as per assigned thresholds.
Requester, Sr Log Manager, Log and Pharma Officer, Fin Manager
- Provide logistics support to the team in trainings
Program team and Log and Pharma Officer, Sr. Log Manager & Security
Leadership Behaviors:
- Collaborator
- Integrity
- Proactive
- Accountability
- Empowerment
Competencies:
· Teamwork
· Organization & Planning
· Analysis & Resolution of Problem/Conflicts
· Gender sensitive
· Adaptability & Flexibility
· Capacity to deal with difficult situation
· Result Orientation
· Effective Communication
Parameters of success:
· Timely submission of the relevant reports.
· Timely procurement of the LP and direct purchases.
· Timely submission of payment documents.
· Optimal utilization of the vehicles.
· Ensure that all ACF policies (conflict of interest, child protection etc.) followed while conducting procurement.
· Ensure the availability of all Logistics documentation / record for audit purpose.
Female professionals are strongly encourage to Apply
Job Details
ACF International | Action Against Hunger
FOR A WORLD FREE FROM HUNGER FOR FOOD. AGAINST HUNGER AND MALNUTRITION. FOR CLEAN WATER. AGAINST KILLER DISEASES. FOR CHILDREN THAT GROW UP STRONG. AGAINST LIVES CUT SHORT. FOR CROPS THIS YEAR, AND NEXT. AGAINST DROUGHT AND DISASTER. FOR CHANGING MINDS. AGAINST IGNORANCE AND INDIFFERENCE. FOR FREEDOM FROM HUNGER. FOR EVERYONE. FOR GOOD. FOR ACTION. AGAINST HUNGER. WHAT WE DO For almost 40 years, across nearly 50 countries, we have led the global fight against hunger. We save the lives of children and work with their communities before and after the disaster strikes. We enable people to provide for themselves, see their children grow up strong, and build prosperous communities. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We will never give up. Until the world is free from hunger.
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