Deputy Compliance Manager

Objective 1

To ensure compliance with governmental, donor, internal and good practice

Tasks & responsibilities

• Monitor and facilitate compliance of programs with donor, ACF, governmental and other commitments and requirements, including program progress and adherence to objectives, submission of timely modification, budget revisions and extension requests
• Develop, maintain and review Compliance SOPs and tools
• Maintain and implement a compliance work plan
• Provide technical assistance, trainings and coaching to facilitate compliance
• Serve as an institutional resource on grant compliance, participate in the review of new funding opportunities, inform relevant aspects of proposal/revision development (including correct use of formats), regularly review compliance including flexibility, and provide critical feedback on institutional eligibility and risk
• Conduct periodic internal reviews or audits to ensure that compliance procedures are followed

Objective 2

To streamline and strengthen archiving across the mission

Tasks & responsibilities

• Develop and maintain Archiving SOPs
• Work with Program, Grants, Logistic, HR and Finance departments to streamline and maintain a single, accurate institutional database of grants, contracts, and cooperative agreements
• Ensure proper filing and archiving of all ACF mission documents (Grants, Program, Logistic, HR and Finance, etc.)
• Ensure proper filing of grants vouchers (review hard documents, review archiving process with the Finance Operators, etc)
• Coordinate with all departments and field offices on Archiving of documents
• Supervise archiving staff and functions across the mission
• Visit the field bases regularly, provide recommendations and follow up on observations made

Objective 3

To facilitate regular internal reviews of progress and accountability

Tasks & responsibilities

• Set in place a system to track key performance indicators of all departments
• Institute the RACI approach across the mission;
• Conduct internal reviews and/or investigations as requested.

Objective 4

Internal and External Audit

Tasks & responsibilities

• Ensure expenditures are in line with the donor budget-line, analyze discrepancy between budget and actual and put in place corrective measures
• Prepare and act as a focal point in case of internal and external audits for grants
• Conducts risk assessments and identifies controls in place to mitigate identified risks, Identifies control gaps and opportunities for improvement
• Perform audit  procedures  to  verify  that  controls  are  operating  through  testing  and  interviewing techniques
• Provides  advice  on  internal  control  and participates  in  enhancing  internal  audit  standards  and practices within ACF Pakistan Mission

INTERNAL & EXTERNAL RELATIONSHIP

Internal

• Close collaboration with all budget holders on the field, and with other departments at Islamabad level

External

• Participate to Finance and Compliance working group, especially in case of consortium

REPORTING RESPONSIBILITIES

• Response to External and Internal Audit, Ensure Bases Compliance review and Upto-date Archiving System