Posted Apr 09, 2018 19 views
OVERVIEW OF POSITION
Reporting directly to the Finance Manager, the Finance Associate will be part of Finance team in Islamabad performing a variety of job duties detailed below
OBJECTIVES
Objective 1
Accountancy
Tasks & responsibilities
- Maintain cash book and/or bank book for Islamabad office
- Perform payments as per AAH policies, procedures and format
- Check documentation is complete before doing any payment
- Respect the Cash management policy (payment threshold, validation, etc)
- Prepare cash count, bank reconciliations and other documents for the monthly closure
- Coding & stamping of Hard Files after Monthly Closure
- Receive and check monthly accountancy soft copy and hard documentation from field bases.
- Verify the soft copy of the accountancy with the hard documentation.
- Indentify any inappropriate expenditures and report it immediately to Finance Manager.
- Check the cash and bank reconciliations of the field bases; verify with the Saga any discrepancies found should be report to Finance Manager
- Check all open advances; ensure all the advances matches during the month. If it is not matching then it should be justified.
- Ensure all the entries are allocated to the correct financial line, project code and accounting code.
- Ensure all the description mach with SAGA standard description document.
- Ensure all HR and logistic costs are allocated as per Cost Coverage Plan (CCP)
· Follow up pending issues with all field bases
Objective 2
Funds Transfer and Treasury
Tasks & responsibilities
- Preparation of funds transfer plan twice a month based on approved treasury forecast from Finance Manager, this may require USD conversion from bank. Also, make sure to maintain minimum ending balance at base level as well as at capital level.
Objective 3
Archiving and audit support
Tasks & responsibilities
- Support the Audit & Compliance Assistant in their work especially during heavy workload period
- Ensure accountancy is well archived and hard documents are on due time, participate to scanning and filing if requested by the Finance Manager
- Provide support during pre-audit and external/internal audit (checking vouchers, providing documentation and information to the auditors, etc)
- Report any issues raised by the auditors to the Finance Manager and the Finance Coordinator in charge of the audit
Objective 4
Legal Issues & Taxation
Tasks & responsibilities
- Submission of withholding taxes on weekly basis, staff income taxes of salary/final settlements on monthly basis
- Addressing of any notices issued by FBR with the help of tax consultant
Objective 5
Support to the Field
Tasks & responsibilities
- Act as a base finance on the field when required for a temporary period
- Support base finance on a daily basis, provide answers to the issues raised and report any major issue to the Finance Manager
- Ensure good communication flow between the field bases finance department and the capital finance office
Objective 6 (Gender)
- To ensure inclusion across departmental work and within/by the team
Tasks & responsibilities
- Support mission level qualification for gender marker.
- Ensure inclusion within departmental planning, implementation and reporting
INTERNAL & EXTERNAL RELATIONSHIP
Internal
Under the guidance
In coordination
Line manager
Technical manager
External
NGO/ INGO
Donors
Government of Pakistan
Federal Board Of Revenue
Other
REPORTING RESPONSIBILITIES
Internal National
Finance Manager
Internal Global
External
POSITION REQUIREMENTS
Mandatory
· Master's Degree in relevant field
- Bachelor's Degree in relevant field and/or relevant technical qualification
Preference
· Minimum 03 years of overall experience and 01 year in relevant field
COMPETENCIES
(1 being lowest, 4 being highest)
Team work (Level 3)
Organisation and planning (Level 2)
Analysis and resolution of problems and conflict (Level 2)
Adaptability and flexibility (Level 2)
Motivation (Level 2)
Resistance to pressure, and capacity to deal with difficult situations (Level 3)
Results orientation (Level 3)
Effective and synthetic Communication (Level 3)
ACKNOWLEDGEMENTS
Position
Employee
Line Manager
HR representative
Coordination representative
Job Details
ACF International | Action Against Hunger
FOR A WORLD FREE FROM HUNGER FOR FOOD. AGAINST HUNGER AND MALNUTRITION. FOR CLEAN WATER. AGAINST KILLER DISEASES. FOR CHILDREN THAT GROW UP STRONG. AGAINST LIVES CUT SHORT. FOR CROPS THIS YEAR, AND NEXT. AGAINST DROUGHT AND DISASTER. FOR CHANGING MINDS. AGAINST IGNORANCE AND INDIFFERENCE. FOR FREEDOM FROM HUNGER. FOR EVERYONE. FOR GOOD. FOR ACTION. AGAINST HUNGER. WHAT WE DO For almost 40 years, across nearly 50 countries, we have led the global fight against hunger. We save the lives of children and work with their communities before and after the disaster strikes. We enable people to provide for themselves, see their children grow up strong, and build prosperous communities. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We will never give up. Until the world is free from hunger.
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