Head of Humanitarian Access & Security Department

ACF International | Action Against Hunger Verified

Islamabad , Pakistan

Posted Feb 23, 2021 373 views

PKR. 250,000 - 250,000/Month

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Job Description

Position Objective:

Under the responsibility of the Country Director, the incumbent has the responsibility for ensuring the safety and security of ACF operations in Pakistan; while leading on the provision of a safe and secure access allowing ACF to be at the cutting edge of the operational implementation.

Mission 1: Define and implement ACF security management system

The Head of HA & Security Department is responsible for:

·       Collect and analyse qualitative and quantitative data on the context; support CD/Field Coordinators in their context follow up and analysis through evidence-based analysis; share evidence-based analysis with the Coordination team, Regional Director of Operations and Regional Security Advisor

·       Alert the CD, Coordination team, the Regional Director of Operations and Regional Security Advisor on contextual developments and when necessary/requested develop likely forthcoming scenarios and contingency plans

·       Lead on the update/writing process of the Mission National and Local Security plans

·       Ensure that NSP & LSPs are constantly updated, disseminated and are available on NHF;

·       Ensure that minimum standards as defined in the 2018 Security and Safety Policy are respected and known by security team and focal points

·       Closely collaborate with the Country Director and the Regional Security Advisor, to ensure that the security plans are updated, and meet the ACF standard policies and tools

·       Ensure that the above security plans are effectively disseminated and implemented

·       Monitor the implementation of the security action plans, mitigation measures and SOPs

·       Lead and support field teams in providing security assessments for each ACF area of intervention, and before any deployment in a new area.

·       Support the Field Coordinators and equivalents (PH-S, SPM KP) in designing their security management systems (context analysis, security plan writing, operational security management, internal communication etc.) and organizational structure (role & resp, job descriptions, position title, time size etc.)

·       Contribute to senior in-country coordination mechanisms (SMT etc..) to ensure that access, safety and security considerations are always part of the decision making mechanisms

·       Evaluate the operational management of security and provide appropriate support

·       Participate actively in the project management cycle, from the design to the closing

·       Develop the IMT, and ACF employees skills for the management of incidents

·       Manage incidents and crises in collaboration with Field Coordinators and the Country Director, the Regional Security Advisor and/or the designated HQ Crisis Cell

·       Ensure that all security incidents affecting ACF operations and major contextual developments are reported in SIRO within maximum 24h after they occur

·       Ensure that SIRO parameters are updated; incident affecting ACF and major contextual developments were reported comprehensively and validated by the Capital.

·       Provide the necessary guidance/tool/policies for security assessment of new area of intervention

·       Lead on the update of the no strike list is updated and implementation of the deconfliction process

·       If requested by the CD/Field Co/Human Resources team ensure that relevant background checks are completed on new hires; and that no member of staff is without discussing its implications with the Coordination Team (SMT)

·       Ensure that access, safety and security costs are covered by the Mission projects; update/manage the budget/financial lines allocated to security/safety/access; provide inputs to the Finance/HR/Log HoD during the Financial plan design and revisions to ensure the correct staffing / equipping of the security team;

·       Ensure good collaboration and liaison all stakeholders

·       Ensure that all reporting deadlines are met on time

·       Contact lists/staff tracker of national and international employees, including visitors and consultants, are updated and available on NHF.

·       Ensure that all documents/policies/tools produced are available on NHF

·       Ensure that contact lists/staff tracker of national and international employees, including visitors and consultants, are updated and available on NHF.

·       Develop and maintain a sensitive information management policy and tools

·       Ensure gender and inclusion considerations within all security planning and implementation;

·       Establishment and maintenance of regular security and HA working group that includes security and management personnel.

Mission 2 : Evaluating and monitoring risk levels,locations and associate actors in Islamabad; mitigating risks for the base and managing security incidents for the base

The Head of HA & Security Department is responsible for:

·       Premise selection and management for Islamabad, including direct supervision of any security personnel

·       Track movement of staff originating from Islamabad, as well as direct management of all expatriate movement;

·       Training of Islamabad staff as per security management;

·       Permissions for all Islamabad based security activities and initiatives are provided in a timely manner.

·       Evaluating the risks through BSMT for Islamabad and keep this evaluation up-to-date

·       Suggesting and leading on mitigating measures to the identified risks and monitoring the implementation of mitigation actions or procedures

·       Providing advice and guidance on how to reinforce AAH access, safety and security systems;

·       Provide recommendations to the CD on security issues; Supporting the CD during and after a security incident

·       Following a security incident, collect information, analyse causes and actions to implement, write the report, implement and monitor the actions

Mission 3: Lead on the development of the Mission humanitarian access strategy, its implementation, monitoring/impact assessment, reporting and review/update

The Head of HA & Security Department is responsible for:

·       Lead on the design, writing process of the ACF humanitarian access strategy and make sure it is in line with the program strategy, ACF policies and security systems,

·       Lead the negotiations on humanitarian access with all the involved Government and other actors at federal level and in provinces where we do not have a provincial office;

·       Lead preparation and submission of all necessary reports and approvals from federal level and for provinces where we do not have a provincial office;

·       Technically support the negotiation on humanitarian access with all the involved Government and other actors at provincial and subprovincial level where we have a provincial office;

·       Technically support the negotiation with communities for humanitarian actors with the relevant field coordinators or equivalent;

·       Proactively build, document and maintain a network with external stakeholders

·       Capitalize all data in appropriate tools such as actor mapping;

·       Produce regular analysis notes on access specifying possible impacts on operations

·       Plan, implement, supervise with the security managers trainings on access; ACF security policies for national and international staff; Humanitarian Principle, ACF Charter/Values;

·       Support field coordinators in access related issues

Mission 4: Ensure a high level of situational awareness and security culture among visitors and the Coordination team, guided by the humanitarian principles

The Head of HA & Security Department is responsible for:

·       Lead on the organization of regular simulation/drill exercise / trainings , prepare teams to incident, to test the security management systems in place and improve them

·       Ensure that staff requested to follow a PFST/HEAT are registered and will attend it within 3 months after their 1st contract's day; develop a local opportunity

·       Ensure that the all non-respect of SOPs are reported to/addressed by the Country Director and in serious cases to the Regional Director and Regional Security Advisor

·       Ensure a briefing note, procedures and security management for visiting expatriates of ACF and our guests/ consultants.

·       Briefing/training staff and making them aware of the context, trends, political and security environment, procedures and rules

·       Briefing and debriefing every ACF staff on security events, political & security contextual developments

·       Identify training needs and conduct training for staff

·       Plan regular training session on Humanitarian Principle, ACF Charter/Values

·       Collecting and recording information related to local political & security contextual developments

·       Closely follow up contextual developments on social, local, national and international media

·       Producing evidence-based reports built on qualitative and quantitative analysis

·       Communicating information and analysis at the CD, RSA & Coordination team

·       Develop and update access & security maps for Islamabad

·       Participate in security meetings with different parties and organise meetings every time it is necessary (with external partners and/or ACF staff)

Mission 5: Management of the security team and focal points

The Head of HA & Security Department is responsible for:

·       Management of the Humanitarian Access and Security Officer and Expert;

·       Functionally supervise the security team in the different bases including capacity building, clarification of roles etc.

·       In close collaboration with the country director and under the supervision of the Regional Security Advisor; develop and lead on the implementation of an annual work plan for the Access and Security Department and security focal points

·       Recruitment, performance appraisal and evaluation of Security personnel have been conducted as per HR policies.

·       Ensure that the Security Focal Points/team actively participate in the program strategy definition, proposal writing, project kick-off and ending meetings.

·       Ensure that the Security Team/focal Points have actively participated in external Coordination meetings and networking activities.

·       Supervise the movements, line management of the Security Guards, technical management of the Logistician Manager and Drivers on security & safety aspects

·       Planning and movements follow up

·       Validating every movement in/out from the office during working hours

    • Providing technical support and briefings to the Log Manager & drivers
    • Taking part in the recruitment of the guards & drivers, or procurement process for guards/drivers services
    • Coordinating with the guards' and services providers in term of planning operations and task sharing
    • Organise and lead weekly team meeting with guards & drivers
    • Participating in performance appraisal of drivers & guards
    • Identifying the training needs, and conducting regular training sessions on Humanitarian Principle, ACF Charter/Values for drivers & guards

The position requires 50% travel in the field.

Action against Hunger is committed to the prevention of risks related to abuse, sexual exploitation and the promotion of gender equality and its diversity. The Pakistan Mission encourages the application of the women / men / Transgender/ disabled workers. Action Against Hunger's recruitment process is free of charge, no compensation of any form shall be requested from a candidate. It reflects the major policies and its charter through its professionalism and impartiality. If you observe behavior in opposition to these values during this process, please report it to the appropriate teams. All person hired by Action Against Hunger will also be checked for compliance with the "anti-terrorist" lists, while respecting the rights of employees and the confidentiality of personal data.

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
No Preference
Minimum Education:
Degree Title:
Master's degree in relevant field. Minimum 07 years of overall experience with 05 years in relevant field in development sector
Career Level:
Department Head
7 Years - 9 Years (Bachelor's degree in relevant field with minimum 09 years overall expereince with 07 years in relevant field in development sector)
Apply Before:
Mar 03, 2021
Posting Date:
Feb 23, 2021
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ACF International | Action Against Hunger

N.G.O./Social Services · 301-600 employees - Islamabad