Logistics Officer

Field of Intervention

Pakistan

Travel requirement

30%

Position Objective

The Logistics Officer has responsibility for the management of logistics systems and activities, for the capital office and support to bases in Pak-Mission.

The post holder is responsible for starting up the logistics operations, managing logistics activities, Procurement, International shipments, custom clearance, annual agreements, order processing, supplier data management, warehouse management, facilitate audits and ensuring effective and accountable logistics support to ACF programs in the country of operation.

Mission 1: Contribute to the definition of mission strategy

Possess excellent understanding and skills in logistics/supply chain management

The logistics Officer is responsible for:

• Support Logistics Manager, and Pak-mission team at Capital/bases
• Preparing logistics data, tracking sheets/PFU/Supply Plan to update team on regular basis
• Support LM/HOD Log Co, in producing high quality and timely logistics contributions to "proposals" and reports for funding agencies
• Representation at all relevant levels and establishing networks/clusters for strong coordination and sharing of information

Mission 2: Coordinate logistics at Capital level

The Logistics Officer is responsible for:

• Adhere ACF logistics regulations across Pak-Mission, and ensuring compliance with them
• Support on logistical activities at capital/bases
• Ensuring that logistical commitments made to funding agencies are respected and implemented at timely manners
• Support in producing quality & timely reports related to logistics for different donors/HQ/Mission
• Ensure safety standards including electrical standards are maintained at all bases across Emergency Program working areas.

Mission 3: Collaborate with team and coordination office in the management of international procurement/ transport

• Ensure local, national and international procurement practices are compliant with ACF and donor regulations, strong coordination with all relevant stake holders
• Ensure international and national transportation of freight by land, sea and air is in line with program budgets and timely delivery of supplies to Program/Projects
• Coordination with line departments for timely clearance of consignments, shipment to storage areas, securing exemptions, aligning documentation with ACF required levels.

Mission 4: Supplier Management:

• Ensure all vendor profiles are kept up to date and database will be updated on regular basis
• Conduct Expression of Interest on annual basis
• Ensure vendor performance management system in place on annual basis
• Ensure that vendors are updated on ERP-Link system with complete information and also contact database for different suppliers/vendors/contractor & consultants must be maintained
• Conduct market survey to remain update with current positions/challenges and trends
• Update purchase history and updated market rates for costing of new projects/budgets
• Production of relevant reports, ensuring accuracy and compliance with ACF set policies

Mission 5: Procurements

• Ensure all procurements national/international are in line with ACF/Donor set standards and time lines
• Ensure transparency are captured to have an green audit results
•  Participate in weekly meetings with the logistics team to ensure priorities are met
• Liaise on a daily basis with the Logistics Manager or Coordinator to ensure there is a good understanding of each other’s activities and priorities
• Have a global overview of procurement follow up (PFU) of items, orders, backorders closed orders and stocks in an equal manner
• Be the focal person on any questions linked to international procurement coming from other departments (Nutrition or logistics)
• Ensure the proper use of all Action Against Hunger standard tools for the implementation of the procurement chain.
• Ensure all Long term agreements/contracts (FWA) are prepared on timely basis and renewed within set time frames
• Ensure all records related to procurements are uploaded on Link & NHF as per set standards of Link & Kit log of ACF.
• Coordinate with program for timely procurements, by conducting direct meetings, sharing PFUs, and supply chain to expedite the processes within agreed time frames

Mission 6: Periodic Reporting:

• Ensure the preparation of weekly, monthly, and end of project reports as per set guidelines and time frames
• Ensure submission of Procurement Follow up tracker on monthly basis to logistics manager.
• Check PFU (Procurement Follow up) and identify missing information’s.
• Keep contract trackers up to date.

Mission 7: Support to Logistics Teams

•  Assist the logistics manager to keep close contact with suppliers to confirm reception, ask for information, follow-up on back orders, price changes and update on the price lists in PFU or LINK.
• Be able to understand the functioning of fly logistician and logistics assistant within the logistics department in order to provide back-up whenever necessary

Mission 8: ACFs gender equality, child protection sensitivity and Safeguarding policies

• Read and ensure a full understanding of ACFs Gender, Child Protection and other safeguarding policies  
• Implement all work related activities with a gender, inclusion and child protection lens
• Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.

Skills and resources needed to perform the function

• Strong project management skills
• Substantial experience in Humanitarian responses
• Excellent coordination and interpersonal skills
• Able to analyze and summarize complex technical  and contextual information
• Fluent in English, reading writing and speaking. Fluency in local language of the program implementation area will be preferred
• Excellent computer skills
• Team management skills
• Ability to handle stress and pressure

Master's Degree in Logistics, Business, Engineering or other related field, Minimum 03 years with INGO and emergency responses OR Bachelor's degree in Logistics, Business, Engineering or other related field with minimum 05 years

Relationship

Internal

• Country Director
• Deputy Country Director
• Hod. Log Co, /Log Manager
• Technical HoDs
• Program Development Coordinator, Manager, Officer
• HR, Finance,

External

• Project Implementing Partner
• Government Departments (Ministry of Health, Provincial Health Departments, PDMA, DDMA)
• Vendors/Suppliers

This is a non-contractual document and it may evolve according to the needs of the mission

• Action against Hunger is committed to the prevention of risks related to abuse, sexual exploitation, and the promotion of gender equality and its diversity.
• The Pakistan Mission encourages the application of women/men/transgender/ disabled workers.
•  Action Against Hunger's recruitment process is free of charge, no compensation of any form shall be requested from a candidate. 
• It reflects the major policies and its charter through its professionalism and impartiality.
• If you observe behavior in opposition to these values during this process, please report it to the appropriate teams. 
• All persons hired by Action Against Hunger will also be checked for compliance with the "anti-terrorist" lists while respecting the rights of employees and the confidentiality of personal data.

Disclaimer: We are reviewing CVs on a daily basis due to the urgency, and if we find the appropriate number and quality of applicants sooner, the application process may be concluded before the planned deadline.