AME Assistant - Dera Murad Jamali

About ACTED

ACTED is a non-governmental organization with headquarters in Paris, founded in 1993. Independent, private and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to the principles of non-discrimination and transparency. ACTED has been present in Pakistan since 1993. ACTED Pakistan programmes range from short-term emergency responses to recovery and rehabilitation, as well as longer-term development initiatives. ACTED strategy is to target vulnerable communities affected by natural and conflict-related disasters as well as lack of socio-economic development. 

The Appraisal, Monitoring, and Evaluation (AME) Assistant’s responsibilities include:

General

• The AME Assistant will support both the AME Manager and the AME Officer in the oversight of the AME work conducted throughout field bases.
• Assist AME will responsible for consolidating the pressing findings of week in the weekly report with the help of AME monitors.
• Conduct field visits frequently along with AME monitors to further enhance their capacities and monitor the data collection.
• Support field team during data collection for baseline, endline, KAP surveys, evaluation and other assessments when required.
• Any other tasks required by his/her direct management (AME Manager and AME Officer)

Maintaining Adequate AME Filing Procedures

• The AME Assistant will assist AME Officer for proper filing system of AME reports and data collected both in hard copy and electronic formats.
• He/she will also be responsible of cross-reference both hard copies of files and documents to ensure the quality of the soft data.

Review of Data and Reporting

• The AME assistant will be occasionally tasked with the review of entered data in both Excel and Access databases to ensure that entered data is consistent with ACTED’s information management standards.
• He/she will be responsible for follow-up with field teams on any quality control issues related to entered data.
• He/she may be asked for the support in data analysis, data compilation and report writing.
• He/she will be responsible for supporting implementing units and assist in guiding future programming through the identification of lessons learned and best practices when requested by line management. 

Coordination:

• The AME Assistant will attend program – AME meeting at area level and also participate in WAM if required by area coordination/AME manager.
• He/she will conduct follow up sessions with project teams and share complaints extract by project and follow up on accountability mechanism processes and protocols.
• He/she coordinate with database and program for collecting updated project information i.e. distributions, training plans etc.
• He/she will be responsible for liaison with AME field teams to ensure that the AME work plan remains consistent with the realities of programme implementation.
• The AME Assistant will attend AME coordination meetings with both internal and external partners and draft AME minutes for respective meetings, as requested by his supervisors.

Accountability mechanism

• Receiving complaints through accountability telephone, written complaints and verbal complaints.
• Maintain records of written and verbal complaints in proper filing system.
• Processing complaints through thorough documents review and analysis and ensuring all project related information, databases etc. is available for document review.
• Development of complaint extract for weekly report.
• Development of accountability reports every month.
• Extraction of project wise complaints every month.
• Follow up on pending complaints with program with the support of coordination of AME Officer.
• Orientation of ACTED staff on Accountability mechanism.
• Ensuring all ACTED project teams has enough accountability visibility material. 

Required personal and professional qualities 

The AME Assistant will be appraised on their personal and professional qualifications:

• An advanced degree in a relevant field (ideally quantitative study);
• Strong organizational and communication skills;
• Willingness to learn and build his/her capacity;
• Strong computer, data management and reporting skills;
• Flexibility and adaptability to ever-changing needs and responsibilities;
• Strong commitment to the organizational culture of ACTED.

Note: “ACTED is committed to protecting beneficiaries and staff within our programs from sexual exploitation and abuse (SEA). ACTED has a Code of Conduct and organizational policies, which outline the expected behavior of all staff, consultants and other stakeholders and reminds ACTED’s zero-tolerance approach. Any candidate offered a job with ACTED will sign those documents as part of their work contract and is expected to abide by them.” “ACTED is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff. ACTED is equal opportunity ACTEDs. Females and minorities are encouraged to apply. Candidates with disabilities are encouraged to apply. Final selection will be based on security clearance of the candidate.