Posted Mar 17, 2023 1006 views
Job Description
ASSIGNMENT
The Area Finance Assistant is in charge of the area office’s Safe and of all operations related to money.
CHAIN OF COMMAND
Under the authority of:
Area Finance Officer
WORKING RELATIONS
Internal Relations:
- Logistic Department
- Administration Department
- Program
- External Relations:
- Local Bank
FUNCTIONS
General objectives :
- Respect and follow-up the ACTED’s financial procedures;
- Dealing with transfers
- Petty cash management
- Cash flow follow-up
General Responsibilities:
The Finance Assistant is accountable for his/her safe.
Key Responsibilities:
A. Daily Basis
- Exchange rate: ensure of having daily exchange rates of currency when needed;
- Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook;
- Payment: make payments for all items and services which have been approved by the Area coordinator; put paid stamp at the time of payment
- Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond;
- Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area.
B. Monthly Basis :
- At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the Finance assistant and the area coordinator;
- Vouchers: quality of vouchers should be checked by the Finance assistant at the end of each months;
- Advances: ensure the clearance of all advances for the staff, before paying the salary; ensure that no staff has more than one open advance unless approved by the CFM or Coordination.
- Accountability to Communities and Beneficiaries
The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED staff member.
ACTED is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff.
ACTED is equal opportunity employers.
Note: “ACTED is committed to protecting beneficiaries and staff within our programs from sexual exploitation and abuse (SEA). ACTED has a Code of Conduct and organizational policies, which outline the expected behavior of all staff, consultants and other stakeholders and reminds ACTED’s zero-tolerance approach. Any candidate offered a job with ACTED will sign those documents as part of their work contract and is expected to abide by them.” “ACTED is commitment to zero tolerance to all forms of violence against children, beneficiaries, and staff. ACTED is equal opportunity employers.
Females and minorities are encouraged to apply.
Candidates with disabilities are encouraged to apply.
Final selection will be based on security clearance of the candidate.
Job Details
Work Environment
Supervisor’s gender:
Percentage of female coworkers:
ACTED Pakistan
ACTED is a non-governmental organization with headquarters in Paris. Independent, private and not-for-profit, ACTED operates according to principles of non-discrimination and transparency. Our mission is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future; thus contributing to the Millennium Development Goals. ACTED ‘Links Relief, Rehabilitation and Development’ to provide continued support to vulnerable communities as their needs evolve. ACTED has been present in Pakistan since 1993 with assistance ongoing presently in Sindh, Khyber Pakhtunkhwa (KP), the Federally Administered Tribal Areas (FATA) and Azad Jammu Kashmir. The country programme comprises of four key pillars: Pillar 1 – Humanitarian assistance – Through this component, ACTED supports the emergency and early recovery needs of communities following disasters. In recent years this has included support for communities affected by floods, earthquakes and the complex emergency; Pillar 2 – Income generation and sustainable livelihoods – ACTED has extensive experience in this sector including market-oriented vocational trainings, basic skills development, as well as on and off-farm livelihood assistance; Pillar 3 – Social cohesion and access to basic services – ACTED improves access to basic services through a range of measures including support for educational institutions, community infrastructure and local governance. Social cohesion is a key component to ensuring equitable service provision. ACTED’s interventions include the establishment of local representation bodies as well as supporting the rights of women, minorities and marginalized groups; Pillar 4 – Environmental protection and community resilience – This pillar aims to mitigate some of the effects of recurrent disasters, climate change and environmental degradation. Interventions start at a household level, such as construction of fuel efficient
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