Area Logistics Officer

Area Logistics Officer - Naseerabad, Baluchistan

ABOUT ACTED PAKISTAN:

ACTED is a non-governmental organization with headquarters in Paris, founded in 1993. Independent, private and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to the principles of non-discrimination and transparency. ACTED has been present in Pakistan since 1993. ACTED Pakistan programmes range from short-term emergency responses to recovery and rehabilitation, as well as longer-term development initiatives. ACTED strategy is to target vulnerable communities affected by natural and conflict-related disasters as well as lack of socio-economic development. 

Responsibilities

1. Procurement and supply chain management

• Plan for all project procurement with relevant project manager and Coordination;
• Manage and coordinate the entire procurement and supply chain
• Reinforce current procedures and the quality of ACTED internal control, based on ACTED guidelines, donor requirements and results of internal and external audits;
• Ensure information flow with other departments and sub bases for effective service delivery thus securing the successful conclusion of the programs,
• Account for overall compliance with ACTED procurement procedures

2.  Stock Management

• Account for all program and non-program inventories in the office and sub bases
• Manage the IN and OUT processes of the stock in (AREA) and ensure the proper implementation of these processes in the sub bases;
• Ensure overall compliance with the stock management procedures;

3. Delivery (Transport) Management

• Manage delivery of ACTED stock and supplies to sub bases as required;
• Account for the overall compliance with delivery management procedures;

4.  Assets and Property Management (including premises)

• Ensure the safety and effective use of all ACTED assets and property in the office and sub bases,
• Ensure the maintenance and repairs of assets and property;
• Keep the assets file updated with all necessary documents (vouchers, technical manuals, repair docs)
• Account for the overall compliance with assets, property and premises management procedures;

5.  Fleet and Fuel Management

• Ensure proper utilization, maintenance and follow up of the ACTED vehicles,
• Control and manage the cost of the fleet (fuel, maintenance and repairs),
• Accounts for the overall compliance with the fleet management procedures.

6.  Telecommunication and Information Technology Management

• Manage and ensure effective use of the entire telecommunication and IT system,
• Manage the office’s telecommunication costs,
• Accounts for the overall compliance with the Communication and IT procedures.

7.  Security and Safety Management

• Collect security information of the area and share it with the area coordinator
• Ensure that the safety and security standards of ACTED staff (international and local) are high and correspond to ACTED sphere of influence and context of operations;
• Ensure high-level security of all ACTED assets, property and resources;
• Update the emergency contact list and security tree for the area regularly;
• Ensure that guards are aware of all safety and security regulations;
• Account for the overall compliance of ACTED security and safety guidelines.

8.   Filing and Reporting

• Comply with all the reporting requirements from Coordination and Country Logistics;
• Present the monthly reports as required according to ACTED guidelines;
• Make sure that the FLAT files are updated and well documented.

Note: “ACTED is committed to protecting beneficiaries and staff within our programs from sexual exploitation and abuse (SEA). ACTED has a Code of Conduct and organizational policies, which outline the expected behavior of all staff, consultants and other stakeholders and reminds ACTED’s zero-tolerance approach. Any candidate offered a job with ACTED will sign those documents as part of their work contract and is expected to abide by them.” “ACTED is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff. ACTED is equal opportunity ACTEDs. Females and minorities are encouraged to apply. Candidates with disabilities are encouraged to apply. Final selection will be based on security clearance of the candidate.