Posted Jul 20, 2017 11 views
Job Purpose
Deputy Project Manager (DPM), under operational guidance of the Area Coordinator and technical guidance of the Technical Coordinator , is responsible for ensuring proper implementation of ACTED’s [04CZO-Adolescent and Adult Learning & Training Program- AALTP] project. The DPM oversees field operations and ensures effective and timely completion of activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries. The DPM supervises the project staff in day to day management of all aspects of the AALTP project and liaises with relevant internal departments and external partners as well as other project stakeholders.
Objective
To ensure the project is implemented in a timely and professional manner, according to objectives, goals and indicators, in line with donor requirements and based on beneficiary needs.
Duties and Responsibilities
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Project Planning
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Develop overall project implementation strategy, systems, approaches, tools, and materials
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Organize project kick-off and close-out meetings
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Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives
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Project Implementation Follow-up
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Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
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Organize regular project coordination meetings with project team
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Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
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Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
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Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
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Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
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Regular update the work plan, output tracker, PMF and other documents relevant for effective project management
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Administration and Operational Management of Project Implementation
3.1. Finance
a) Review the BFU(s) and provide accurate forecasts with BOQs
b) Forecast monthly cash requirements of the project and submit to AC
3.2. Logistics
a) Contribute to the development of Procurement plans
b) Send accurate and precise order forms in a timely manner
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Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
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Confirm quality of material selection if and when applicable
e) Ensure a proper management and use of the project assets and stocks
f) Plan team movements based on available fleet and applicable policies
3.3. Administration/HR
a) Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
b) Ensure that project staff understand and are able to perform their roles and responsibilities
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Follow-up the work plans and day-to-day activities of the project staff
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Manage the project staff in cooperation with Area Coordinators
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Ensure a positive working environment and good team dynamics
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Undertake regular appraisals of staff and follow career management
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Manage interpersonal conflicts
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Job Details
ACTED Pakistan
ACTED is a non-governmental organization with headquarters in Paris. Independent, private and not-for-profit, ACTED operates according to principles of non-discrimination and transparency. Our mission is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future; thus contributing to the Millennium Development Goals. ACTED ‘Links Relief, Rehabilitation and Development’ to provide continued support to vulnerable communities as their needs evolve. ACTED has been present in Pakistan since 1993 with assistance ongoing presently in Sindh, Khyber Pakhtunkhwa (KP), the Federally Administered Tribal Areas (FATA) and Azad Jammu Kashmir. The country programme comprises of four key pillars: Pillar 1 – Humanitarian assistance – Through this component, ACTED supports the emergency and early recovery needs of communities following disasters. In recent years this has included support for communities affected by floods, earthquakes and the complex emergency; Pillar 2 – Income generation and sustainable livelihoods – ACTED has extensive experience in this sector including market-oriented vocational trainings, basic skills development, as well as on and off-farm livelihood assistance; Pillar 3 – Social cohesion and access to basic services – ACTED improves access to basic services through a range of measures including support for educational institutions, community infrastructure and local governance. Social cohesion is a key component to ensuring equitable service provision. ACTED’s interventions include the establishment of local representation bodies as well as supporting the rights of women, minorities and marginalized groups; Pillar 4 – Environmental protection and community resilience – This pillar aims to mitigate some of the effects of recurrent disasters, climate change and environmental degradation. Interventions start at a household level, such as construction of fuel efficient
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