Posted Aug 02, 2017 3 views
A national non Profit organization that is dedicated to building local capacity to improve health services around the world. We develop and deliver programs in resource-constrained areas that advance individuals’ careers, institutions’ capacities, and societies’ ability to prevent, detect, and respond to infectious diseases. The organization seeks applications for the position of Administrative Officer.
- Manages assistance to all travelers by ensuring timely accommodation bookings in line with the organizations travel policy.
- The Administrative assistant controls the central mailing system for Peshawar or Quetta Office.
- The Administrative Assistant is responsible for processing payments to service providers under their docket to be reviewed by the Head of Support for accuracy.
- These payments will relate to travel and accommodation, utilities (cooking, gas, running water, electricity, Garbage etc.)
- The Administrative Assistant will from time to time be required to take responsibility in office management by ensuring the office environment is clean and conducive.
- Manages assistance for all guests including staff and all the other stake holders.
- Manages the central mailing book for Peshawar or Quetta office ensuring that all incoming and outgoing mail is correctly recorded.
- Organizing and scheduling appointments.
- Receiving phone calls at the office.
- Ensures that there is always tea, coffee and drinking water available at the office.
- From time to time give assistance with logistical support to the organization of in-house trainings and meetings ensuring the venue is in order, stationary available, clean/suitable food and refreshments are provided if need be.
- Manages filing of office administrative documents, Assist with the acquisition, distribution and storage of office equipment and supplies.
- Oversee the delivery of administrative support services (janitorial service, assistance for meetings/events/workshops).
- Ensure the preparation and provision of work spaces for new hires, home office visitors, and short-term associates
- Displays necessary notices and memos on the office Notice board as requested.
- The responsibilities mentioned above are not exhaustive and you may be required to perform extra tasks depending on operational needs.
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