Posted Jun 08, 2018 5 views
As a personal assistant (PA) you will work closely with the CEO to provide administrative support, usually on a one-to-one basis. You will help the CEO to make the best use of their time by dealing with secretarial and administrative tasks.
Job Description and Responsibility:
Daily job duties and responsibilities of assistant include:
- Answering employee questions
- Processing incoming mail
- Creating and distributing documents
- Providing customer service to organization employees
- Serving as a point of contact with agents/administrators and other staff
- Maintaining computer system by updating and entering data
- Screening phone calls, inquiries and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
- Producing documents, briefing papers, reports, and presentations
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Liaising with clients, suppliers and other staff.
- Taking on project work, like research or producing reports and presentation
- Answering employee questions
- Processing incoming mail
- Creating and distributing documents
- Providing customer service to organization employees
- Serving as a point of contact with agents/administrators and other staff
- Maintaining computer system by updating and entering data
- Setting appointments and arranging meetings
- Maintaining calendars of HR management team
- Compiling reports and spreadsheets and preparing spreadsheets
- Preparing new employee files
- Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
- Processing payroll, which includes ensuring vacation and sick time are tracked in the system
- Setting appointments and arranging meetings
- Maintaining calendars of HR management team
- Compiling reports and spreadsheets and preparing spreadsheets
- Preparing new employee files
- Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
- Processing payroll, which includes ensuring vacation and sick time are tracked in the system
Skills required
You’ll need:
- excellent organizational and time management skills
- good written and spoken communication skills
- accuracy and attention to detail
- a calm and professional manner
- excellent computer and administration skills
- a flexible and adaptable approach to work
- the ability to use your own initiative
- tact and discretion, for dealing with confidential information
- database management
- project management
Job Details
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