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Job Description

Position: Operations (HR, Finance, Procurement & Admin) Assistant

Location: Loralai

Report to: Operations Officer

COUNTRY PROGRAM MISSION

The American Refugee Committee (ARC) is an entrepreneurial humanitarian organization that assists displaced people to move from vulnerability to resilience, from impoverishment to well-being, and from exclusion to inclusion. Since 2002 ARC has been providing humanitarian relief and development assistance in Pakistan through meaningful engagement with refugees and internally displaced people, innovative human-centered programs, and rigorous attention to outcomes. ARC provides multi-sectorial programs that include primary and reproductive health, health clinic management, GBV programming, water and sanitation, shelter, and emergency response.

PRIMARY PURPOSE OF THE POSITION

Operations Associate shall provide Administrative, HR, Procurement & Financial Management Support to project sub office in Loralai.

Key Responsibilities:

1. Financial Management 

  • Liason with Banks, Transfer of petty cash and salary advices, withdrawal cash on account of petty cash as per requirement.
  • Prepare and process petty cash reimbursement.
  • Prepare PCV, Petty Cash Vouchers entries in cash in hand and petty cash ledger account.
  • Send PCVs to CO on weekly basis.
  • Reconcile petty cash ledger on weekly basis and report to Finance Assistant / Officer (ISB).
  • Prepare weekly cash count report along with all supporting documents.
  • Prepare Bank tax receipts on account of salary supplies for each month and submit to income tax department.
  • Prepare cash and bank salary slips according to staff's monthly salary.
  • Disburse Staff's Cash salary.
  • Keep record of all financial documents.
  • Share hard and soft copy of expense ledger to CO on monthly basis.

Office Administration

  • Provide general administrative, logistics and procurement support to Loralai Office
  • Set up and maintain office support system for telecommunications, general office support, vehicle management, travel and accommodation support.
  • Ensure availability and proper utilization of organizational facilities
  • Ensure cleanliness of office
  • Ensure that computers and accessories are in good order.
  • Timely report admin issues to Sr. Admin Officer (ISB).
  • Ensure proper inventory management of ARC Assets.

Human Resources

  • Maintain Personnel Files 
  • Track employment changes and keep record
  • Share monthly payroll transaction sheets with HR Officer (ISB) 
  • Maintain and update Staff's leave record
  • Review timesheets and share with HR Department (ISB)
  • Maintain Staff's attendance sheet
  • Assist HR Officer in recruitment processes and staff onboarding
  • Any other duties assigned by HR/Finance/Admin/Procurement Officer.

Procurement

  • Assist Procurement Officer in all procurement processes of Loralai Office.

Skills and Abilities

  • Ability to take initiatives
  • Team player
  • Strong communicational skills
  • Multi tasking and can work under pressure
  • Experience working with diverse communities
  • Commitment to ARC’s mandate and objectives
  • Must be flexible towards working on weekends or late hours

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Contract
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
BBA/MBA
Career Level:
Entry Level
Minimum Experience:
2 Years
Apply Before:
Oct 31, 2016
Posting Date:
Oct 25, 2016
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American Refugee Committee

N.G.O./Social Services · 51-100 employees - Loralai

Not for Profit Organization Humanitarian Aid and Disaster Relief

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