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Job Description

Position: Operations (HR, Finance, Procurement & Admin) Assistant

Location: Loralai

Report to: Operations Officer


The American Refugee Committee (ARC) is an entrepreneurial humanitarian organization that assists displaced people to move from vulnerability to resilience, from impoverishment to well-being, and from exclusion to inclusion. Since 2002 ARC has been providing humanitarian relief and development assistance in Pakistan through meaningful engagement with refugees and internally displaced people, innovative human-centered programs, and rigorous attention to outcomes. ARC provides multi-sectorial programs that include primary and reproductive health, health clinic management, GBV programming, water and sanitation, shelter, and emergency response.


Operations Associate shall provide Administrative, HR, Procurement & Financial Management Support to project sub office in Loralai.

Key Responsibilities:

1. Financial Management 

  • Liason with Banks, Transfer of petty cash and salary advices, withdrawal cash on account of petty cash as per requirement.
  • Prepare and process petty cash reimbursement.
  • Prepare PCV, Petty Cash Vouchers entries in cash in hand and petty cash ledger account.
  • Send PCVs to CO on weekly basis.
  • Reconcile petty cash ledger on weekly basis and report to Finance Assistant / Officer (ISB).
  • Prepare weekly cash count report along with all supporting documents.
  • Prepare Bank tax receipts on account of salary supplies for each month and submit to income tax department.
  • Prepare cash and bank salary slips according to staff's monthly salary.
  • Disburse Staff's Cash salary.
  • Keep record of all financial documents.
  • Share hard and soft copy of expense ledger to CO on monthly basis.

Office Administration

  • Provide general administrative, logistics and procurement support to Loralai Office
  • Set up and maintain office support system for telecommunications, general office support, vehicle management, travel and accommodation support.
  • Ensure availability and proper utilization of organizational facilities
  • Ensure cleanliness of office
  • Ensure that computers and accessories are in good order.
  • Timely report admin issues to Sr. Admin Officer (ISB).
  • Ensure proper inventory management of ARC Assets.

Human Resources

  • Maintain Personnel Files 
  • Track employment changes and keep record
  • Share monthly payroll transaction sheets with HR Officer (ISB) 
  • Maintain and update Staff's leave record
  • Review timesheets and share with HR Department (ISB)
  • Maintain Staff's attendance sheet
  • Assist HR Officer in recruitment processes and staff onboarding
  • Any other duties assigned by HR/Finance/Admin/Procurement Officer.


  • Assist Procurement Officer in all procurement processes of Loralai Office.

Skills and Abilities

  • Ability to take initiatives
  • Team player
  • Strong communicational skills
  • Multi tasking and can work under pressure
  • Experience working with diverse communities
  • Commitment to ARC’s mandate and objectives
  • Must be flexible towards working on weekends or late hours

Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
No Preference
Minimum Education:
Bachelor (14 Years)
Degree Title:
Career Level:
Entry Level
Minimum Experience:
2 Years
Apply Before:
Oct 31, 2016
Posting Date:
Oct 25, 2016
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American Refugee Committee

N.G.O./Social Services · 51-100 employees - Loralai

Not for Profit Organization Humanitarian Aid and Disaster Relief

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