We are looking for a skilled and organized SharePoint Administrator to manage and maintain the institutes SharePoint environment. The ideal candidate will ensure smooth document management, proper user access control, and efficient organisation of institutional files and workflows to support collaboration across departments.
The SharePoint Administrator will be responsible for maintaining a secure, structured, and user-friendly digital workspace for staff and administrative teams. The role includes organising files, folders, and document libraries in a systematic manner while ensuring data accuracy and accessibility within the SharePoint platform.
The candidate will manage user permissions and access levels to maintain security and confidentiality of institutional information. Responsibilities also include monitoring content organisation, maintaining version control, and supporting workflow management to improve operational efficiency across departments.
The role requires regular monitoring of SharePoint site performance, performing routine maintenance tasks, and removing outdated or duplicate content to keep the system organised and efficient. The candidate should also maintain basic backup and recovery procedures to help protect institutional data and ensure continuity of operations.
In addition, the SharePoint Administrator will provide technical support to staff for daily SharePoint usage and coordinate with relevant departments to ensure smooth digital collaboration. Familiarity with SharePoint Online, Microsoft 365 integration, and content management best practices will be considered an advantage.
The ideal candidate should possess strong organisational skills, attention to detail, problem-solving abilities, and the capability to maintain a professional and secure digital environment without direct team management responsibilities.
Responsibilities
- Manage and maintain SharePoint sites and document libraries to ensure optimal organization and accessibility of files and documents.
- Control and monitor user permissions, access levels, and sharing settings to protect sensitive information and maintain data security.
- Create and manage SharePoint lists, libraries, and basic workflows to support business processes and improve operational efficiency.
- Implement version control and document tracking mechanisms to ensure accurate and reliable content management.
- Organize and maintain structured file systems that provide easy navigation and retrieval for all users.
- Support staff members in utilizing SharePoint tools effectively for daily tasks and collaboration needs.
- Perform routine cleanups of outdated, redundant, or duplicate documents to maintain a streamlined SharePoint environment.
- Diagnose and troubleshoot technical issues related to SharePoint functionality, performance, and integration with Microsoft 365.
- Carry out backup and restore procedures to safeguard SharePoint data and minimize downtime in case of failures.
- Maintain ongoing documentation of SharePoint configurations, customizations, and administrative processes.
- Ensure compliance with organizational data security policies and industry best practices regarding information handling in SharePoint.
- Regularly review and update permissions and access settings to align with changing organizational roles and requirements.
Skills
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