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Job Description

The Admin Officer will be responsible and accountable for tasks including but not limited to:

  • Administer employment agreements
  • Maintenance of staff related documentation including attendance register; leave record, employment agreement etc.
  • Maintain insurance coverage and process staff health claims
  • Travel arrangements including lodging and boarding of staff.
  • Manage the filing, storage and security of documents
  • Responsible for system & network support, troubleshooting, hardware & software maintenance and maintenance of LAN & Wireless network
  • Housekeeping – supervise office cleanliness, spots checks at several times in a day and address any situation required immediate attention
  • Dispatch out letters, document, item and etc. to the respective personnel and to collect letters, document, items and etc. from respective personnel and/or offices.
  • Collect/receive incoming mails and responsible to post outgoing mails
  • Maintain correspondence file/ register
  • Vehicles management - look after vehicles in pool, drivers, maintenance, cleanliness, in and out vehicles logbook etc.
  • Vehicles scheduling, arrange fuel advances for drivers for official visits, and review and summarize driver’s bills.
  • Ensure that project vehicles are being used only for the project purposes and not being misused by the staff
  • Check the generator logbook, fuel and maintenance
  • Utility bills management, check meter readings and compare with bills, and timely utility bill payment
  • Purchase office supplies; collects quotations; maintain record of office supplies and kitchen item; issue stationary items.
  • Keep a regular check the stocks of materials issued to staff (if any) for effective controls
  • Setup and coordinate meetings and conferences and arrange refreshment, tea and lunch etc.
  • Report office repair and maintenance work and supervise repair and maintenance work
  • Serve notices or any other legal letters to the concerned person/office
  • In absence of Receptionist – perform Receptionist’s duties
  • Maintain petty cash and ensure that all the items are purchased on compatible market prices
  • Perform any other related duties as required

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
No Preference
Minimum Education:
Career Level:
Experienced Professional
Minimum Experience:
2 Years
Apply Before:
Nov 10, 2018
Posting Date:
Oct 10, 2018
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Associated in Development Pvt Ltd

· 11-50 employees - Islamabad

Associates in Development (AiD) Pvt Ltd aims to be globally acknowledged as a multi-disciplinary service provider dedicated to professional excellence and integrity.

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