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Job Description

Job Description

This role will primarily provide Secretarial and Co-ordination support to Executive Directors of the Publically-listed Company. In addition, the role will provide business and office support to the wider team at the Head Office.

We are looking for a motivated, energetic individual who can use sound judgment to manage complex, confidential and sensitive activities and information with high integrity.

Core duties 

• Day-to-day diary management of Senior Directors; coordination of appointments and tasks.

• Preparation of correspondence, presentations, reports and minutes.

• Management of emails, memos and agendas.

• Greeting visitors of the Executive Directors’ as needed.

• Performing general office clerk duties and errands.

• Tracking and follow up on tasks assigned by Directors and Board of Directors to the various employees, teams and departments.

• Proactively communicating with employees from all levels of the organisation.

• Managing filing system, updating paperwork, maintaining documents.

• Maintaining office equipment and assets, as needed.

• Helping organize and maintain office common areas.

• Organising and coordinating travel arrangements domestic and international.

• Preparing and lodging expense claims.

• Aiding with the duties of the receptionist, as needed.

• Performing additional duties when required, including any tasks assigned by Department Heads.

 

The successful candidate must demonstrate the following.

• Strong written and verbal communication skills in English and Urdu

• Proficiency in proofreading, spelling, and grammar punctuation.

• Accuracy and attention to detail

• Bachelors’ or Masters’ Degree will be preferred

• IT and Technology savvy person will be preferred

• A balanced approach to completing work-related tasks and strong work ethic.

• Capacity and track record of maintaining secrecy and protecting the confidentiality of personal and corporate information, data and communications.

• Ability to work autonomously and as part of the broader team.

• Enthusiastic self-starter with excellent ability to multitask, prioritise and organise

• Strong interpersonal and influencing skills with the ability to build and maintain relationships across the organisation’s Executives

• Warm personality, well presented, shows confidence

• Advanced skill level in Microsoft applications (Word, Excel, Power Point and Outlook) or ability to develop them

• Enthusiasm and aptitude to learn new skills and apply them.

• Motivation to grow within the company. There will be access to strong mentoring.

• Knowledge of general office procedures

 

Remunerations

Salary will be based on experience, qualifications and utility to the company.

 

Job Details

Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
Experienced Professional
Minimum Experience:
3 Years
Apply Before:
Jun 30, 2019
Posting Date:
May 31, 2019
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Biafo Industries Ltd

Manufacturing · 201-300 employees - Islamabad

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