I.                    PROJECT PROFILE :

Health is one of the three major thematic program areas of CARE International Pakistan (CIP). CIP places special emphasis on investing in women and girls understanding that in addition to poor health systems, gender discrimination, social exclusion, and barriers to economic and socio-political participation, reinforce the vulnerability of women and girls. These factors deny women their right to adequate reproductive health-care, particularly access to family planning services and safe abortion (SAC) /post abortion care (PAC). CARE in Pakistan is taking up the initiative for the same rights to be delivered through the successful global experience of SAF-PAC and is going for implementing Phase III of the same in Muzaffargarh and Multan districts of South Punjab to address the unmet needs of the communities and build the capacity of the service providers on modern techniques of FP and PAC services in emergencies and desperate needs addressing maternal health including post abortion care (PAC).and safe abortion care (SAC) within the legally, socially and culturally acceptable framework. Behavior change communication, gender and sexuality are the main stay to address this for a sustainable change through refined model of phase II linked with CIPs LRSP. 

CARE is proposing to expand access to FP and post-abortion care (PAC)/safe abortion care (SAC) services by building on accomplishments and lessons learned from phase 1 & II of SAF-PAC.  CARE in Pakistan proposes to continue working in coordination with CARE headquarters level to build capacity to integrate SRH into country office emergency preparedness and response and expand access to FP and PAC services in Pakistan.

 I.  JOB SUMMARY:

The purpose of Admin & Logistics Assistant’s position is to coordinate and supervise project office administration, arrange provision of general services and logistics for SAF-PAC Phase III, including staff travel and vehicle pool management. The incumbent will also look after setting up and administration of office support systems, assets record, communication facilities, furniture and fixtures. He/she will work in close coordination with other project team members.

 II. RESPONSIBILITIES AND TASKS

 Job Responsibility #1:  Office Administration:

  • Provide general administrative support to the South Punjab, SAF-PAC operations

§  Ensure close collaboration with Partner’s (if any) on all aspect of the day to day operations to develop efficient administrative operations

§  Ensure all care staff are aware of required rules and regulations

  • Set up and maintenance of office support systems for telecommunications, general office support, vehicle management, travel and accommodation support and all other support as needed.
  • Appropriate maintenance of office
  • Manage lease agreements for office  as well as any other facilities

§  Ensures the availability and proper utilization of all organizations facilities;

§  Ensure hygiene of office and facilities are maintained in proper order.

§  Ensures all office equipment including computers and accessories are well maintained and in a good working order;

§  Custodians of petty cash functions and provide support to FO staff in arranging events.

§  Responsible to ensure replenishment of office stationary from Islamabad Office.

§  Provides timely report regarding the administration & logistics activities.

 % of Time:  35%

Job Responsibility #2:  Staff Logistics and Fleet Management:

  • Arrange suitable accommodation for visitors in close collaboration with Islamabad Operations.
  • Supervise the maintenance of the office premises, furniture and fixtures
  • Ensure staff safety at all time

§  Directs and controls the workflow in regard to maintenance and proper vehicle use

  • Ensure adequate transportation is available for all staff

 % of Time:  25%

 Job Responsibility #3:  Overall Property Management (Functions to be performed for Field Office):

§   Ensure complete property records are maintained, all items are marked and assigned codes.

§   Reconciles the list of property annual counts against the records.

§   Monthly reconciliation of CARE assets with the Islamabad Operations and address   

  discrepancies.

§   Ensures that all items in the store are properly registered and kept properly

§   Ensures that all necessary formalities of goods received and dispatched are adhered to at all  

  times.

§   Ensures that all consumable stock items are timely replaced and no gap is created.

§   Ensures that computerized store record is kept on inventory and asset lists/ register.

 % of Time:  15%

Job Responsibility #4 Staff Management:  

§  Supervises, leads guides and supports the support staff

§  Orients, trains, and coaches support staff; on their assigned responsibilities.  

§  Ensure performance management of staff as required including: activity/task planning, monitoring, and annual performance appraisals. 

 % of Time: 15%

Job Responsibility #5 Petty cash handling:

Handle project office petty cash Keep record of petty cash disbursement/utilization with proper entries and reporting to project finance officer

 Job Responsibility #6:  Others:

 

§   Perform any other relevant duties as required by the Program Manager.

Skills

Planning & Organizing; Decision Making; Collaboration;

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Department:
Procurement
Job Location:
Gender:
No Preference
Education:
Masters (Masters in Business Administration) only
Career Level:
Experienced Professional
Experience:
1 Year - 2 Years ( Training in Office administration / management)
Apply Before:
Mar 10, 2017
Posting Date:
Mar 08, 2017

CARE International in Pakistan

N.G.O./Social Services · 51-100 employees - Multan

CARE is a leading global humanitarian and development organization. Since its establishment in 2005, CARE International in Pakistan (CIP) has been responding to major disasters and undertaking an array of development projects. CIP works through its local partners and a range of stakeholders for development, as well as emergency response related interventions, which makes collaboration a key component of its work, across the country. Health and education, with particular focus on women, are some of CARE’s core identified program areas in Pakistan, as part of its Long-Range Strategic Plan.

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