Project Coordination Officer

I.                    PROJECT PROFILE :

Health is one of the three major thematic program areas of CARE International Pakistan (CIP). CIP places special emphasis on investing in women and girls understanding that in addition to poor health systems, gender discrimination, social exclusion, and barriers to economic and socio-political participation, reinforce the vulnerability of women and girls. These factors deny women their right to adequate reproductive health-care, particularly access to family planning services and safe abortion (SAC) /post abortion care (PAC). CARE in Pakistan is taking up the initiative for the same rights to be delivered through the successful global experience of SAF-PAC and is going for implementing Phase III of the same in Muzaffargarh and Multan districts of South Punjab to address the unmet needs of the communities and build the capacity of the service providers on modern techniques of FP and PAC services in emergencies and desperate needs addressing maternal health including post abortion care (PAC).and safe abortion care (SAC) within the legally, socially and culturally acceptable framework. Behavior change communication, gender and sexuality are the main stay to address this for a sustainable change through refined model of phase II linked with CIPs LRSP. 

 CARE is proposing to expand access to FP and post-abortion care (PAC)/safe abortion care (SAC) services by building on accomplishments and lessons learned from phase 1 & II of SAF-PAC.  CARE in Pakistan proposes to continue working in coordination with CARE headquarters level to build capacity to integrate SRH into country office emergency preparedness and response and expand access to FP and PAC services in Pakistan.                                                                                                                                                                        

I.  JOB SUMMARY:

 The purpose of this position is to support program side. The overall job responsibility is to assist in project activities at office and field level. He will help in operation of the project by facilitating and coordinating with the teams specially the Health Advisor, Training & Quality Assurance Specialist, and other relevant stakeholders at various levels in the district.

He must be a bright and organized person capable of taking direction and acting on assignments in a responsive manner.  The person must have good writing skills in English. The duties include: maintaining records, help Health Advisor in coordinating and following district health department, liaise with admin & other units, plan unit meetings, prepare & disseminate minutes, prepare reporting schedules and ensure timely submission and follow up as required, assist in organization of capacity building events and other duties as assigned. 

 II. RESPONSIBILITIES AND TASKS: 

§  Project Coordination Officer assists the Project staff including Health Advisor, Training & Quality Assurance Specialist and rest of the M&E Team as and when needed.

§  Provides assistance in carrying out day to day program activities and coordination functions;  

§  Liaison and follow-up with DoH on project activities under the guidance of Health Advisor.

§  Assist in compilation of reports/data / information;

§  Prepare monthly program  meeting schedules and arrange meetings accordingly;

§  Prepare agendas, records minutes and follow-up actions of Program related meetings;

§  Operate an efficient and updated filing system and maintain confidentiality of the information.

§  Any other job related task as determined by the line manager

·         Coordinates with all concerned stakeholders and keeps the Project Manager informed.

·         Keep all the records related to the project activities taking place both at the office and field levels.

·         Giving feedback to the Health Advisor about any deficiency and discrepancies in the program matters/reports

·         Conduct him/herself professionally and personally in such a manner so as to bring credit to the organization and in no way jeopardize its humanitarian efforts

 III.                PROBLEM SOLVING (Thinking Environment)

Level two of problem solving applies to the incumbent. The incumbent involves with daily routine activities, she/he also uses interpolative skills to pick and choose the right solution to address given problems.