Posted Mar 25, 2021 2 views
The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT®, is not-for-profit agricultural research for development organization with partners in over 100 countries.
CIMMYT Pakistan is hiring an administrative assistant for a vacant position in the Islamabad office. As a team member, Admin Assistant will take up routine office activities falling under the purview of the administration unit.
Main duties are listed below
- Respond to incoming calls and forward to the appropriate telephone line on PABX and provide information to staff regarding their calls in case they are not in the office on that particular day.
- Send/receive letters and packages; maintain mail in/out register for office
- Organize appointments and meetings with the public and private partners including donors and help CCR with the overall filing system.
- Receive visitors and make sure their seating and other necessary arrangements are in place
- Maintain and update central office telephone directory, filing systems and list of extension of staff, staff contact information and provide to relevant people
- Understand ICT issues and resolve as needed
- Understand all administrative guidelines and procedures and fill the gap when the administrator is on leave or absent.
- Draft minutes of meetings, arrange online and offline meetings, and upload them in the systems.
- Maintain files of important internal and external communication
- Maintain Office library and overall aesthetics of the office.
- Process request of office supplies from the office staff
- Liaise with courier companies for pickup and delivery of packages
- Other related activities as assigned by supervisor
Technical Requirements: Use of computers and minor troubleshooting of IT, MS office applications, telephone system, drafting minutes and letters, good knowledge of written and verbal English.
Experience: Minimum 2 years experience preferably in INGO/NGO working environment
Skills
Job Details
CIMMYT International
The CGIAR (the Consultative Group on International Agricultural Research) is a strategic alliance that unites organizations involved in agricultural research for sustainable development. The CGIAR is sponsored by the Food and Agriculture Organization of the United Nations (FAO), the International Fund for Agricultural Development (IFAD), the United Nations Development Programme (UNDP) and the World Bank. The work they support is carried out by the 15 members of the CGIAR Consortium of International Agricultural Research Centers, in close collaboration with hundreds of partner organizations, including national and regional agricultural research institutes, civil society organizations, academia and the private sector. rnrnCIMMYT, INT. (The International Maize and Wheat Improvement Center) not for profit research organization, is one of the 15 member’s centers of CGIAR with its Head Office in Mexico. CIMMYT, INT opened its first office in Islamabad in 2011 at NARC, Islamabad.
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