Finance / Admin Manager

CRI Group is revitalizing its entire group’s accounting/finance and admin function. This particular role will manage an Admin/Finance team in close interdepartmental coordination with HR, Operations, Ethics &, Compliance and all other international offices. This role will also be responsible for revamping the accounting and financial policies/procedures to a more robust level along with execution of daily routines.

BUDGETING AND FINANCE:

• Development of a robust transfer pricing policy between CRI Group Pakistan and all other international offices for all intercompany services rendered.
• Budgeting of the recurring payments schedules on a monthly basis and updating it accordingly on a rolling basis.
• To manage the Company’s financial affairs, including management and statutory accounts together with longer term financial projections and to ensure that the most efficient and effective financial control systems and reporting mechanisms are in place
• Forecasting one off payments on a monthly basis by coordinating with respective departments and getting the budgets approved by Group directors accordingly.
• Monitoring of actual expenses against budgeted estimates and provide a variance analysis report of entire group as required.
• Provide financial management advice on revisions of budget, preparing periodical forecasts and any amendments needed.                                     

BANKING RELATIONS:

• Responsible for the day-to-day duties pertaining to the banking and operational activities of the CRI Group Pakistan office.
• Supervising/managing bank related matters regarding all corporate and employee accounts
• Preparation of bank reconciliation statements of all corporate accounts on a monthly basis at group level.
• Dealing with company banks in respect of payments and receipts and to ensure that all bank accounts statements are regularly reviewed.

QUICKBOOKS BOOKKEEPING:

• Supervise and Manage the transition of corporate accounting record from offline medium to an online stream at group level.
• Oversee and Manage the transition of accounting records to automate vouching mechanism to reduce manual workload and improve efficiency.
• Timely processing and recording of fiscal transactions, invoices, bills, and other transactions and balancing and reconciling accounts accordingly.
• Review all general ledger activity for proper classifications and preparation of financial reports on a monthly basis or as and when required by the directors.
• Work together with external auditors to supply accounting information needed to complete annual audit reports as required by legal and compliance authorities.

RECEIVABLES/PAYABLES:

• Managing issuance of the invoices to local clientage on a timely basis in close coordination with the operations team.
• Summarize receivables/payables by maintaining accounts, coordinating monthly transfer/payments to receivable/payables account, verifying totals, preparing ageing reports etc.
• Ensure the accurate and timely reconciliation of accounts payable and accounts receivable.
• Provide sales and receivables report of entire group on monthly basis to CEO.

TAXATION:

• Prepare & ensure E-payments and filing With Holding Tax returns under sections relevant to employee salaries and vendors.
• Issue income tax certificates both to the employees and vendors as per Income Tax Ordinance 2001.
• Submission of annual return of income tax for Pakistan office and of directors through coordinating with CRI Group legal and tax consultants.
• To oversee all VAT matters, looking at efficient ways of reducing VAT liability and keeping abreast of current VAT legislation in close coordination with UAE Office.
• Keep updates regarding sales tax and income tax if any amendments and communicate it to management in a timely manner.
• Ensure timely and accurate filing of all corporate and personnel returns of income tax and GST returns.

AUDITING:

• Communicating, coordinating and supervising the External Audit of Financial statements of the organization with external auditors.
• Maintain check and balance on accounts and finance activities and share the complete report with CEO on monthly/quarterly/annual basis. 
• To prepare the year-end financial accounts for audit and to liaise with the Auditors prior to sign-off.
• Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.

COMPLIANCES (SECP, FBR, ISO):

• Ensure organization rules, policies and procedures are in accordance with the codes and principals of local compliance authorities.
• Ensure all mandatory compliance activities are fulfilled related to FBR, SECP, and ISO etc. in a timely basis.

PAYROLL:

• Managing/reviewing payroll of the employees of entire CRI Group’s office in a timely manner in close coordination with HR department
• Ensure timely disbursement of salary on last working day as per company policy.

REPORTING:

• Prepare Financial reports quarterly, monthly and annually.
• Conduct financial analysis and address the concerns/issues to management
• Report monthly expenses to higher management
• Implement and maintain reporting procedures to comply with internal control requirements
• Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly and annual financial statements; collate financial reporting materials from all entities. To oversee and report all financial activites to management.
• Effectively communicate and present the critical financial matters to the management/CEO.

OTHERS:

• Monitor petty cash and bank balances to ensure sufficient funds are always available depending on operational needs.
•  Disbursement of loans and cash advances and reconciliation to ensure recovery in a timely manner.
• To efficiently manage all external contracts, and to ensure that all the Company’s expenditure is correctly authorized and accounted for
• To ensure the overall smooth running of the Company’s internal administration and its cost-effectiveness
•  Manage organizational cash flow and forecasting.
•  Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.

ADMINISTRATIVE TASKS:

• Provide interdepartmental administrative support by implementing systems, procedures, and policies. And devise the ways to streamline processes.
• Ensure the smooth and adequate flow of information within the company and facilitate the other business operations.
• Monitor inventory of office supplies and equipment’s and the purchasing of new material with attention to budgetary constraints.
• Managing ad hoc projects and tasks as and when required.
• Oversee and supervise the overall company’s general administration and procurement activities.
• Coordinating workflow and maintaining a productive work environment.