Posted Feb 18, 2020 8 views
Objective:
To manage front desk and administrative day to day activities effectively and conduct cash book keeping of assigned projects.
RESPONSIBILITIES:
Administrative Duties:
- Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls in time
- Assist Admin & Logistic Officer in administrative and logistic arrangements of project activities (meetings, workshops etc.)
- Assist Admin & Logistic Officer in processing the visa, immigration, NOC for staff if required.
- Record keeping of all administrative arrangements properly.
- Assist Admin & Logistic Officer in monitoring of availability of supplies (spare parts, stationary etc.) and arrange for replenishment
- Under supervision of Admin & Logistic Officer regularly update the project/program inventory list
- Managing WHH Stationary Material in stock. Responsible for ordering, storing & administering the issue of all stationery stock as well as office supplies and office equipment
- Assist and responsible to control and maintain the office equipment’s
- Assist and ensure the availability of office utilities
- Ensure the timely travel and stay arrangements for all staff and guests when needed/requested
- Prepare hand/taking over of equipment with staff, visiting cards, Staff ID Cards, Phones etc if requested.
- Assist in maintaining the attendance register, leave requests, health claims under the supervision of Admin & Logistic Officer.
- Contributes to team effort by accomplishing related results as needed
- In addition to the above the Admin Assistant cum Cashier may be asked to carry out other WHH-specific duties in line with your general conditions of employment by the immediate line manager.
Cashier Duties:
- Works with the software Funds Pro Cash Book
- Prepares all cash vouchers
- Prepares cash replenishment in accordance with WHH procedures
- Reviews documents for arithmetical correctness, completeness and signatures
- Checks and books vouchers under supervision of Finance Officer.
- Keep cash boxes (separated by projects) in the safe when not in use
- Safeguards cash money and cash boxes
- Ensures that all cash vouchers are settled properly and in time
- Closes cash books with proper documentation in Funds Pro of all projects on monthly basis.
- Assists the accountant in the booking process and responds to any requests or clarification he/she may have
- Prepare monthly cash reconciliation of each project and prepare monthly cash count.
Requirements
- Proven work experience as a Cashier and Admin Assistant, Front Office Representative or similar role
- Graduation with additional certification in Office Management is a plus
- Proficiency in Microsoft Office Suite, with additional cash management experience in any relevant software.
- Experience and knowledge of Visa processing, NOC, immigration would be an added value
- Hands-on experience with office equipment (e.g. photocopies, fax machines and printers etc.)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- Good command of spoken and written English, Urdu is desirable, and knowledge of local languages would be an advantageous
Skills
Job Details
Deutsche Welthungerhilfe
Today, Welthungerhilfe is one of the largest non-governmental organizations in Germany. Non-profit making, non-denominational and politically independent, it is run by a board of honorary members under the patronage of the Federal Republic of Germany. Its work is funded by private donations and public grants.
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