Apply For This Job


Job Description

Objective: Welthungerhilfe is looking for a Admin Assistant/Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.


-    Greet and welcome guests as soon as they arrive at the office

-    Direct visitors to the appropriate person and office

-    Answer, screen and forward incoming phone calls

-    Make administrative and logistic arrangements of project activities (meetings, workshops etc.)


-    Assist Country Office Manager in processing the visa, immigration, NOC for staff

-    Record keeping of all administrative arrangements

-    Circulates memos and emails to all staff of DWHH

-    Monitor availability of supplies (spare parts, stationary etc.) and arrange for    replenishment

-    Regularly update the project/program inventory list

-    Managing DWHH Stationary Material in stock. Responsible for ordering, storing & administering the issue of all stationery as well as office supplies and office equipment

-    Control the use of the Fax- & Copy machine. Responsible for Telecommunication & Fax. Insure at all times that telephone, fax, internet and photocopier are in good working condition and properly monitored.

-    Ensuring the office conforms to recommended health and safety standards and is kept clean and tidy at all times

-    Organize water, electricity, gas, drinking water supply to the office

-    Communication with field personnel & drivers on scheduled activities

-    Ensure the timely travel and stay arrangements for all staff and guests when needed/requested

-    Supervision of support staff at Islamabad Office

-    Train and groom the support staff time to time to improve the efficiency

-    To register equipment with new staff, organize visiting cards, ID Cards, Phones etc if requested by OM, ensure handing back of equipments

-    Maintain the attendance register for staff and record the leave requests under the supervision of Admin/HR

-    Maintain and record health and life insurance claims and do follow-up for reimbursement

-    Contributes to team effort by accomplishing related results as needed

-     In addition to the above the Admin Assistant/Receptionist may be asked to carry out other DWHH-specific duties in line with your general conditions of employment by the immediate line manager or her/his managers.


-    Proven work experience as a Receptionist/admin assistant, Front Office Representative or similar role

-    Proficiency in Microsoft Office Suite

-    Experience and knowledge of Visa processing, NOC, immigration would be an added value

-    Hands-on experience with office equipment (e.g. photocopies, fax machines and printers etc.)

-    Professional attitude and appearance

-    Solid written and verbal communication skills

-    Ability to be resourceful and proactive when issues arise

-    Excellent organizational skills

-    Multitasking and time-management skills, with the ability to prioritize tasks

-    Customer service attitude

-    Graduation with additional certification in Office Management is a plus

-    Good command of spoken and written English, Urdu is desirable and knowledge of local languages would be an advantageous


Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
No Preference
Minimum Education:
Bachelor (14 Years)
Degree Title:
A university degree from a reputable Institute in line with the job position/requirments
Career Level:
Experienced Professional
1 Year - 4 Years
Apply Before:
Jan 23, 2018
Posting Date:
Jan 09, 2018
Show fewer details Read full job description

What is your Competitive Advantage?

Get quick competitive analysis and professional insights about yourself
Talk to our expert team of counsellors to improve your CV!
Try Rozee Premium

Deutsche Welthungerhilfe

N.G.O./Social Services · 11-50 employees - Islamabad

Today, Welthungerhilfe is one of the largest non-governmental organizations in Germany. Non-profit making, non-denominational and politically independent, it is run by a board of honorary members under the patronage of the Federal Republic of Germany. Its work is funded by private donations and publ ...Read More

Similar Job Titles

Admin Assistant

Trojans, Islamabad, Pakistan
Posted Dec 06, 2018

Admin Assistant

United Nations Pakistan, Peshawar, Pakistan
Posted Dec 13, 2018

Receptionist / Admin Officer

Study International, Karachi, Pakistan
Posted Dec 05, 2018

Admin Assistant

eServMD, Islamabad, Pakistan
Posted Nov 21, 2018
View All