Summary: Under the overall direct supervision of Finance manager the incumbent will ensure the integrity of inventory records and put mechanisms in place as per the policy and procedures for inventory management; receiving, issuing, returning, disposal and inspections in physical store as well as online stores and performs relevant duties assigned from time to time.
Main Duties and Responsibilities:
Data entry register, record and maintains inventories in real time on different online stores
Maintain inventory records i.e. deliveries, receiving, issuing, returning and keep up to date record of inventory balances
Recording of purchases in transit in system and updating the stores in real time
Keeps up to date records of all lost, stolen and damaged items and report on monthly basis
Assist in counting and verifying inventory records inter companies regular and frequent basis to make sure that inventory list and physical count result are accurate
Assist Finance manager on his daily activities and operation
Performs general office duties including inventory filling, hard and soft copy
Participate in the coordination of transporting goods between us and our vendors/customers, as well as flow of goods within the Inventory Team.
Receive product from vendors and enter information in software.
Assess accuracy of shipments from vendors and relay information to appropriate team members when errors are identified.
Track product being returned to vendors and ensure timely processing.
Support the implementation of policies and procedures to ensure smooth operation of business.
Provides necessary inventory reports for finance manager and audit whenever required.
Weekly and monthly update report of inventory
Monthly damaged and lost inventory items report
Assist in providing report on final physical count and report any discrepancies on time
Provide information to store manager for Investigation and act on matters related to compliance, including the review of documents and other information that is relevant to compliance activities.
To facilitate on maintenance schedules, for regular inspection and repairs
To perform any other duties as assigned by manager
Job Specific requirements and qualification
At least 1-2 years online inventory control work experience
Have sound knowledge of E-Commerce work environment
Bachelor degree is advantage
Strong computer skills specially in MS Excel
Effectively using interpersonal and communications skills
Detail oriented with strong follow through and a focus on execution
Good communication and organizational skills, ability to work under pressure in a team-oriented environment and work with all levels
Providing administrative assistance in relation to warehouse and inventory control activities
Maintaining confidentiality of work related information and materials
Establishing and maintaining effective working relationships
Work safely and follow safety rule