Responsible to coordinate with partners on all financial matters and ensure the effective work collaboration which includes partner financial reports, checking of vouchers, fund request, and all other relevant monetary compliance mattersEnsure the proper monitoring of cost control of contractual and non-contractual part.
Ensure that the project accounting is in accordance with internal & external (donor) rules & regulations
Assist in the project’s/program’s (annual/monthly) financial planning, monthly forecasting to manage daily cash flowProvide necessary data to monitor the cash-flow situation and plan the project’s/program’s (annual/monthly) finances
Assist in monitoring expenditures/costs (cost type and cost category) with regard to the budget
Prepare the necessary documentation for banking transactions (deposit cash or cheque, cash cheques, collect monthly bank statement etc.)
Handing over to Finance Manager on weekly basis: vouchers for bank payments, p-files for cash payments
To independently prepare all cash books, cash boxes and necessary documents for cash reconciliation on last working day of every month to verify IPs booking and voucher check by cashier (sample check of correctness of vouchers, including supporting documents (validity, completeness, accuracy)
Create end of month reports, check balances at the end of the month & ensure timely submission of the accounting data CFO monitor expenditures/costs (cost type and cost category) with regard to the budgets
Advise & support project field staff in all finance related mattersCheck funds at the bank/cash and supervise the cashier/finance assistant for fund transfers from the Country Office
Check requests for funds before realization and sign money withdrawal form from bank
Prepare annual account documents in cooperation with the Country Office
Review and authorise overtime payments to support staff field office.
Provide necessary reports for internal controlling (FP cost control) to the relevant Project Coordinator and on request by senior management
Organise & supervise project audits
Coordinate with and assist the finance assistant to take care of assigned project partner organization’s finance administration (check funds requests, financial reports & audit reports) & submit the same to the Country Office
Report immediately all problems involving finance & regulations to the Head of Finance, to the relevant Project Coordinator, and if necessary, to senior management
Maintain all records and files related to the project’s accounting & finances.
Supervision of social security (EOBI) and tax payments of field office.
Coordinate taxation management with tax consultant/local authorities for annual consolidated reporting and all other tax related issues.
Any other task assigned by the project leader
Coordination and support for preparation of budgets for new project proposals.
Visits to Partner offices and coordination as per Country Office requirements
Quality Management Looks for ways to improve and promote quality
Demonstrates accuracy and thoroughness.DependabilityFollows instructions
responds to management direction;
Takes responsibility for own actions
Keeps commitments;Commits to long hours of work when necessary to reach goals.
Completes tasks on time or notifies appropriate person with an alternate plan.
To perform this job successfully, an individual should have extensive knowledge of Microsoft Word; Excel; accounting software’s; payroll systems.
Experience in Supervising the staff is desirable
Good communication skills both verbal and written in English and Urdu (mandatory)
Experience in developing budgets, tracking budget expenses, accounting, reporting and coordination skills are highly desirable.
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