Deputy Manager - Facilities Management

The Deputy Manager, Facility Management will be expected to develop and manage Facility Management Department at the Government Elementary College of Education, Hussainabad campus and will report to the College Rector. Initial stages of the job will consist of supervising and coordinating all infrastructure renovation and installation. Later, he/she will also be responsible to oversee all building-related activities, preserving the good condition of all facilities, ensuring compliance with all safety and efficiency standards.

Salaries are industry competitive and commensurate with the prospective candidate’s prior experience and achievements.

BACKGROUND 

Durbeen, a Karachi-based non-profit education company, is working to establish government schools that deliver an outstanding quality of education in Pakistan. The company plans to achieve this by first preparing high-quality teachers for these schools, through a public-private partnership in the Government College of [Undergraduate] Teacher Education, Hussainabad campus in Karachi. This campus, founded in the 1980s, spans across 9 acres of land and has the potential to become a leading teacher education college in Pakistan. The key objectives for this project are as follows: 

1. Refurbish the existing infrastructure of the GECE to increase enrolment 

2. Improve the governance of the GECE for better management, leadership and coordination of academic activities at the GECE 

3. Improve the quality of education at the GECE to graduate teachers who can teach and assess 21st century knowledge and skills

The end goal of this public- private partnership in a Government College of Teacher Education is to transform public schools in Sindh, for which highly skilled teachers from the College are simply a means to an end. After their graduation, the GECE teachers will be placed in pre-selected government schools. 

The main duties and responsibilities for the Deputy Manager, Facilities Management role are as follows:

PROJECT MANAGEMENT ROLE 

1. Plan and coordinate all installation (telecommunications, water, electricity etc.) and building renovations. 

2. Provide assurance of successful execution of projects and compliance with project specifications. 

3. Regularly coordinate project’s timelines and deliverables with all stakeholders and senior management. 

4. Set benchmarks to monitor progress to identify whether the project is on target to finish on time and within budget. 

5. Undertake site checks to monitor progress. 

6. Collaborate with architects, engineers, contractors, government officials and other construction and building specialists. 

7. Coordinate with the project’s Independent Engineer and Auditor to provide data as and when required. 

8. Respond to work delays and other problems and emergencies.

FACILITIES MANAGEMENT ROLE 

1. Manage the upkeep of equipment and supplies to meet health and safety standards. 

2. Inspect buildings’ structures regularly to determine the need for repairs or renovations. 

3. Ensure that the college campus is problem-free and safe so that employees can work under the best conditions. 

4. Review utilities consumption and strive to minimize costs. 

5. Supervise all facilities staff (custodians, technicians, groundskeepers etc.) and external contractors. 

6. Responsible for monitoring and maintaining access control system. 

7. Respond to emergency situations, as appropriate, during both working and off-hours. 

8. Plan for office space requirements; establish employee workspaces to meet current and near-term needs of operational departments and teams.

9. Manage a system for approving and scheduling employee requests for repair. Plan, prioritize and track completion of employee requests and projects. 

10. Ensure compliance with facility regulatory requirements for preventive maintenance, particulate and cleanliness, pest control, storage, fire safety and security. 

11. Prepare facility for all events. 

12. Hire electrical, general, plumbing and office space work station assembly contractors as required to ensure and maintain a desirable, functional state of operation. 

13. Control activities like parking space allocation, waste disposal, building security etc. 

14. Handle insurance plans and service contracts. 

15. Maintain financial and non-financial records. 

16. Perform other related tasks as required.

REQUIRED QUALIFICATION 

B.Sc./B.A. in facility management, engineering, business administration or other relevant field 

EXPERIENCE 

Minimum 6 years of experience in a similar position, with at least 3 of those years in a Managerial role. 

KNOWLEDGE, SKILLS & ABILITIES 

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. 

Well-versed in technical/engineering operations and facilities management best practices 

Computer literacy command of MS Office (Word, Excel, PowerPoint and Access). 

Ability to communicate effectively, both orally and in writing. 

Good analytical/critical thinking 

Organizing and coordinating skills.