• Make and track appointments for meetings involving the CEO / COO and concerned members. Monitor the status of all assigned tasks according to their timelines.
  • Manage communication between top management and employees for meeting participation, liaising with internal & external executives on various projects & tasks.
  • Ensure clients are properly greeted upon their arrival and Provide upscale guest service experiences for clients throughout their visit. 
  • Manage CEO/COO's Visiting Cards Folders.
  • Coordinate with travel agents for visa documents / travel arrangements for CEO/COO as well as for other Managers/ Directors and official guests. Maintain Travel log as well.
  • Screen/handle local & international calls for CEO/COO. 
  • Communicate directly on behalf of the CEO/COO or direct the calls to the CEO/COO.
  • Take notes during meetings, prepare, and distribute minutes of meeting and ensures    follow-up of decisions.
  • Ensure all periodic MIS reports have been received by the CEO/COO prior to the deadline and adopt appropriate follow-up mechanisms.
  • Writes eloquent, error-free emails for a variety of scenarios and events on behalf of the CEO/COO and Corporate Secretariat.
  • Respond & manage incoming emails to CEO/COO.

Job Details

Job Channel:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Resourcing Department - HR
Job Location:
Clifton, Karachi, Pakistan
30 - 35 Years
Minimum Education:
Career Level:
Experienced Professional
Minimum Experience:
2 Years
Apply Before:
Jul 01, 2023
Posting Date:
May 30, 2023

Work Environment

Supervisor’s gender:
Percentage of female coworkers:

Dynamic Shipping Agencies (Pvt) Ltd.

Distribution and Logistics · 101-200 employees - Karachi

Established in 1995, Dynamic Shipping Agencies (Private) Limited is one of the top Logistics and Freight Forwarding companies in Pakistan, With head office in the port city of Karachi, branch offices in five major cities across the country and a strong global network, it offers full range of logistics services and state-of-the-art end-to-end logistics solutions tailored to our customers’ needs Our operational excellence provides the foundation for the integrated logistics solutions that we offer to our customers. Having a large team of skilled professionals, we constantly monitor operational performance and service delivery through well-documented SOPs; our quality system is evident by ISO 9001:2015 certification and various national and international accreditations of repute. Our dedicated and experienced teams of professionals are trained to provide tailor-made logistics solutions, customized to particular need, and while being proactive, are always prepared to perform beyond expectations. With a combination of product knowledge and market experience our teams are ever ready to bring you the best services and quality, with cost effective freight solutions. We offer a convenient menu of standard freight management services, but our Ocean Consolidation services are unmatched in the country; where we offer reliable weekly sailings for all major ports of the globe both for inbound and outbound by combining our local strength with global reach through reliable agency network worldwide. We ensure our neutrality in LCL products coupled with the following salient features: Single point of contact offering tailored solution for all global LCL needs Own direct sailings (no co-loading / no multiple hubs) Complete solution for all freight sizes import Cargo availability at CFS within minimum possible lead time Competitive rates and selection of premium carriers linked with global sailing schedule

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