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Job Description

Main Responsibilities:

Formulation and implementation of HR/Admin policies and procedures

  • Prepares HR/Administrative policies and procedures and gets approved by management.
  • Ensures the implementation and execution of HR/Administrative policies and procedures.
  • Reviews the Policies & procedures every year and communicates to all concerned employees

Supervision and execution of General Administration

  • Ensures daily employees’ attendance is being recorded as per policy and approves staff monthly attendance for submission to HR/Admin Department for salary preparations.
  • Ensures factory staff is available, on time, and completes their full duty working hours in shifts.
  • Forward factory staff overtime /Advance salary sheet to HR/Admin for further approval as per policy.
  • Ensure Gate passes & Visitors log record on time and attendance machines system in working condition.
  • Forward HR/Admin timely utility bills/Dispatches record inward/outward after due scrutiny
  • Assist with Purchases office equipment/Fix and fixture and Stationery items.
  • Monitors office supplies, equipment’s and other materials inward and outward
  • Monitors staff van pick & Drop arrangement with office admin with proper maintain log registrar.
  • Monitors wastage/Scrape handling as per company policy.

Office Management and House Keeping

  • Ensures taking care of factory and office building and infrastructure
  • Carries out daily house-keeping as per checklist.
  • Ensures preventive maintenance and proper repair of fixed assets through proper requisitions
  • Ensure Canteen cleanliness/offices and productions the area as per checklist. 
  • Ensure updated filing system & Gate records
  • Participates in internal Meetings & be a part of the Committee as management nominations for the company's betterment.
  • Ensures departmental correspondence i.e letters, memos, and reports
  • Ensure all factory depart staff are using PPE as per standard practices. Like Uniform/Shoes /Mask Gloves etc.  

Dealing with government & semi-government agencies

  • Deals with government & semi-government agencies for administrative issues related to Factory EOBI, SESSI, Labor Dept., Civil Defense, or any other Govt. / Semi Govt. Agency,
  • Ensure all policies are being adhered to as per Law and proper action is being taken to avoid any notices or penalties
  • Corresponds the external affairs and deals with related litigation for administrative issues

Implementation of QMS and Compliance reporting schedule

  • Ensures the implementation of QMS/Social Compliance for administrative matters
  • Coordinates with MR/Quality Manager for and facilitates timely requirements
  • Prepares reports on QMS/Social Compliance/Suppliers Audit and Environmental Audit matters
  • Participate in Internal Audit and follow up to close all NC’s with due dates

HR & Personnel Management

  • Ensures record-Keeping of such as Disciplinary actions and personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
  • Investigates accidents and prepares reports for an insurance carrier and coordinates with the Departmental. Head to take corrective and proactive actions.
  • Coordinates and Administers performance appraisal system to ensure effective compliance and equity within employees
  • Advises management in appropriate resolution of employee grievance related issues.
  • Represents factory at personnel-related hearings and investigations.
  • Conduct Training & coordinate in Recruitment & Orientation/induction of new employees

Security Surveillance /Health & Safety /Fire Fighting

  • Ensures Security Guards are available and performing duties as per requirements.
  • Develops and maintains Security & Surveillance record related to factory workers/Staff and factory premises safeguard
  • Ensure CCTV monitoring and make sure real-time action for any abnormalities or anomalies against the company policies 
  • Employee’s relation and Counseling with the alignment of any Emergency Evacuations Exit and preparedness.
  • Coordinate in Health & Safety good practices in the factory as per social compliances
  • Ensure and Prepare Fire code for firefighting equipment’s in factory premises and fire alarm system in proper working conditions
  • Coordinate with Civil Defense/Fire Department for the training of Administrative staff /Housekeeping.

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
SITE Industrial Area, Karachi, Pakistan
Minimum Education:
Degree Title:
Career Level:
Experienced Professional
6 Years - 9 Years (Fire Fighting, Health & Safety courses)
Apply Before:
Mar 11, 2021
Posting Date:
Feb 10, 2021
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Ebrahim Group of Companies

Manufacturing · 1501-2000 employees - Karachi

We do this through the combination of product design and development, process innovation and cost controls in our manufacturing and supply chain operations in every business we own. We are committed towards growing the industry we step in and have our focus on people, technology and environment. Our ...Read More

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