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Executive Assistant

Confidential Verified

Islamabad, Pakistan

Posted Mar 15, 2017 2371 views

PKR. 45,000 - 50,000/Month

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Job Description

Administrative office work and a part of a personal assistant's job. 

Keep the office up & running by being well organized and functioning fluidly. 

Allow your boss to be more productive during her/his day and help managers to make the best of their time be dealing with secretarial and administrative tasks.

Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Maintain executive's appointment schedule by planning and schedule meetings, conferences, teleconferences, and travel arrangements.

Completes projects by assigning work to clerical staff; following up on results

Prepare reports by collecting and analyzing information.

Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions

Secure information by completing data base backups.

Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Plan and schedule meetings and appointments as required.

Organize and maintain filing system and records

Maintain executive schedules, organize and attend meetings and record minutes. 

Other duties might include completing personal tasks for executives, such as shopping for gifts. 

Manage documents by organizing both electronic and paper files.

Help the boss with aspects of his/her personal life, such as:

Plan social functions

Organize Anniversary Dinner, Holiday party or celebration

Arrange the Venue

Compile the guest list and invitations

Arrange valet parking for the event

Keep yourself well informed and organize of all the arrangements

Multitask and stay calm to tackle problems arise at 11th hour.

Should be able to work under pressure and meet deadlines

Mentally mature & energetic

Responsible and proactive approach

Travel Arrangements:

Arrange Visas by coordinating Embassies in Islamabad is crucial.

Have good contacts in Embassies to make the job easy.

Prepare Visa Documents

Airline Bookings, Flight arrangements and preferences

Hotel Bookings & Car Rentals

Professional Skills:

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication.

Skills

MBA - Age 27-35 & 5 years relevant experience

Job Details

Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Department:
Hospitality
Job Location:
Gender:
Male
Age:
25 - 35 Years
Minimum Education:
Masters
Career Level:
Experienced Professional
Minimum Experience:
5 Years (Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication.)
Apply Before:
Apr 14, 2017
Posting Date:
Mar 15, 2017
Show fewer details Read full job description

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