We are looking on behalf of our client for the position of “Executive Secretary” who will provide high-level administrative & secretarial support to GM of Multinational Chemical Construction Company based in Lahore.
Key Accountabilities:
- Maintain GM's agenda and assist in planning appointments, board meetings and conferences etc.
- Perform day to day secretarial operations including drafting letters, memos, invoices, reports, and other documents .
- Arrange travel and accommodations.
- Schedule and attend meetings on behalf of GM, taking notes and recording minutes.
- Receive incoming communication or memos , reviews contents, determines importance and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Lead multiple projects and liaise with internal staff at all levels.
- Perform additional duties as assigned.
- Co-ordinate with other departments for office related tasks.
- Responsible to carry out confidential documents, maintain confidential/ personal documents and operate in an effective way to deliver message for team.
- Conduct research and prepare presentations or reports as assigned.
- Set priorities, create personal deadlines to help achieve defined timelines. Problem Identification & focus on the solution.
Location: DHA Phase IV , Lahore
Education:
Minimum bachelor’s in business administration or relative field.
Professional Experience:
Minimum 2 – 5 years of experience in a similar level position.
Behavioral Skills and Competencies:
The candidate must have the following qualities:
- Excellent communication, negotiation and relationship-building skills
- Strong organizational Skills
- Presentation Skills
- Problem solving Skills
- Initiative
- Attention to detail
- MS Office
- Ability to function well in a high-paced and at times stressful environment
Job Details
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