Reference No. PME-III 2020/004 

A.     Responsibilities 

The office assistant is responsible for 

  •   liaising with clients/target groups in a service-oriented manner 
  •   ensuring that tasks are carried out smoothly within the assigned area of responsibility 
  •   organizing and coordinating all work stages 
  •   performing all daily duties in the assigned area of responsibility 
  •   maintaining a helpful attitude to customers/clients/target groups, ensuring that the office creates a professional impression 
  •   communicating efficiently with offices with which regular contact is maintained 

B.     Tasks  

1.      Assistance services  

The office assistant  

  •   ensures that the necessary office supplies are available 
  •   purchases office equipment and supplies within set value limits 
  •   reports damage to the administration & finance officer, organizes and monitors the service and repair of office equipment  

2.      General tasks 

  •   performs duties as a front desk officer/receptionist  
  •   maintains record of all the visitors/clients  
  •   organizes and files documents in reference files or in DMS in line with GIZ’s filing rules  
  •   prepares visitor plans 
  •   coordinates driver schedules and ensures that visitors and experts arriving in the country are picked up   

3.      Event management 

  •   organizes and coordinates logistical aspects for planning, holding and documenting meetings, workshops, seminars and other events  

4.      Other duties/additional tasks 

  •   photocopies and scans documents as needed 
  •   performs other duties and tasks at the request of management   

A.     Required qualifications, competences and experience  

Qualifications 

  •   BA in business administration or economics  

Professional experience 

  •   at least 2-3 years’ professional experience in a comparable position 

Other knowledge, additional competences 

  •   good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office) 
  •   good communication skills 
  •   good knowledge of the different languages widely used in the country, ideally a knowledge of German 
  •   willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
BA in business administration or economics
Career Level:
Entry Level
Minimum Experience:
2 Years
Apply Before:
Dec 12, 2020
Posting Date:
Nov 29, 2020

GIZ Pakistan

N.G.O./Social Services · 301-600 employees - Lahore

As a federal enterprise, the Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. Germany and Pakistan have been partners in sustainable development since 1957. The Deutsche Gesellschaft Internationale Zusammenarbeit (GIZ) GmbH has been working in Pakistan since 1963 and has maintained a Country Office in Islamabad, since 1990. Currently more than 300 national employees are working in Pakistan for GIZ. GIZ is an equal opportunities employer, which promotes individuality and works to enhance each employee prospects regardless of aspects such as gender, nationality or religion. GIZ strongly encourages interested female applicants to apply.

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