Posted May 16, 2026 274 views
GST International is seeking a professional and organized Receptionist to be the first point of contact for visitors, clients, and employees. The ideal candidate is courteous, efficient, and capable of managing a range of administrative and clerical tasks while maintaining a welcoming and professional front desk environment. This role involves handling telephone calls, scheduling appointments, managing office supplies, and supporting various departments including HR and administration. The Receptionist will manage a team of two, ensuring smooth day-to-day office operations and effective visitor management.
The Receptionist plays a vital role in maintaining the offices professional atmosphere and supporting communication within the organization. Responsibilities include managing visitor logs, coordinating appointments and internal communications, organizing documents, and ensuring the front desk area is well-maintained and organized. The candidate must uphold confidentiality and demonstrate excellent communication and multitasking skills. Collaboration with multiple departments to meet office needs and managing office supplies are also essential parts of this role.
Responsibilities
- Welcome and assist visitors, clients, and employees in a professional and courteous manner.
- Manage all incoming telephone calls, direct them to the appropriate departments, and handle telephone etiquette.
- Receive and distribute incoming and outgoing emails, couriers, and official documents efficiently.
- Maintain detailed visitor records, front desk logs, and ensure accurate documentation.
- Schedule and coordinate meetings and appointments to support internal and external communications.
- Support administrative and clerical tasks as assigned by management to enhance office operations.
- Ensure the front desk and entire office premises are clean, organized, and well-maintained at all times.
- Coordinate visitor access and communicate effectively with relevant departments to facilitate smooth operations.
- Monitor and manage office supplies and stationery, maintaining inventory and ensuring timely replenishment on a monthly basis.
- Assist the HR and Administration teams with routine office coordination and support activities.
- Maintain strict confidentiality of sensitive information and adhere to professional conduct standards.
- Lead and manage a team of two reception staff, providing guidance, delegation, and ensuring task completion.
- Perform additional official duties as assigned by HR, CFO, or CEO in support of the organizations goals.
Skills
Job Details
GST International
General Solutions Contracting Co. (GST) is a contracting company operating across Saudi Arabia and Pakistan, specializing in construction, project execution, facility management, and operational support services. With offices in Saudi Arabia and a branch in Gujranwala, Pakistan, GST delivers end-to-end contracting solutions to clients across multiple industries.
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