Procurement Executive

Portfolio includes the following:

Co2:

1.   Keep an eye on daily inventory and safety stock

2.Get daily stock level of each supplier’s tank

3.Topping up the low filled tank of relevant supplier

4.Coordinate with supplier to move bowser keeping in view the lead time

5.Also deal in emergency or quality issues to take up with vendor and resolve within no time to disturbing operations

6.Deal with drivers for tracking and sorting issue if any pilferage after weight differences

7.Keep record of each vehicle weightage on arrival and after decanting

Pulp:

1.Monitor stock level according to production requirement

2.After getting requirement from planning place order of Pulp to relevant supplier

3.Make PO and share approved PO with finance for advance payment

4.Ensure to share signed copy of cheque with vendor on same day

5.Ensure to dispatch cheque to vendor on same day to arrange pulp timely

6.In coordination with vendor to get cheque and align vehicle at vendor premises to move PULP

7.Keep track on vehicle and continuously followup with drivers to ensure timely arrival at our plant

8.Ensure to offload vehicle at our plant in time to avoid any demurrage of long waiting vehicle

9.In contact with all drivers in official and non-official hours because sometime they reach at night and align store team and labours for timely offloading keeping in mind all security concerns and responsibility for any mishandling

Nitrogen:

1.Monitor stock level according to production requirement

2.Coordinate with supplier to move bowser keeping in view the lead time

3.Close monitoring of stock level because we have only one tank and if supply is more than capacity then we will pay the freight charges to supplier for unnecessary ordering

4.Also make POs and share with vendor as and when required

LPG/Diesel:

1.Keep an update of daily operations (Production+Warehouse)

2.According to need of operations ensure availability of LPG

3.Daily meeting with production+warehouse team to get daily consumption/movement of Folk lifters/Vehicles

4.Handle emergencies to avoid any stoppage in operations if any upsurge of sales come

Furnace Oil:

1.In close coordination with Production team for availability of Furnace Oil

2.Share POs with vendor for timely availability

3.In continuous follow-up with vendor and drivers till the deliver Chemicals/Lubricants (almost HBL=40 Bev Plus=20)

1.Share POs with vendor in advance to get delivery in time

2.Monitor daily stock level to avoid any stock out position

3.Also keep an update on substitute of chemical/lubricant

4.Work on cost reduction

5.Find local suppliers/chemicals to get price benefit without compromising quality

6.Market research for alternate vendors and do trials of their materials

7.Present comparison in terms of consumptions and price to induct in system

Engineering Items

Local Buying

1.Daily Check PRs in system

2.Align purchasers to get quotes from local suppliers according to PRs need

3.Get quality approval report from concern department on buying of specific item

4.In case of sensitive items go to market and meet with different suppliers to get good price and quality

5.Arranging the local transport and checking with the availability of drivers

6.Ensure timely availability at plant 

7.Arrange heavy machines e.g. cranes, lifters, excavators etc. on daily basis as and when required by operations

8.Entertain all PRs in system, make POs and share with vendors

9.Responsible to make all services POs and get work done on time

•Import/Local Annual Maintenance

1.Take part in local annual maintenance price negotiation with vendors

2.Get final rates from vendors

3.After finalization of Local/Import Maintenance budget get approved PRs from system

4.Responsible to make all POs related to annual maintenance within no time and share with vendors to support timely maintenance

5.Work extra hours to support annual maintenance and operations

6.Get Proforma Invoices from import vendors and share it with Finance for opening LCs

7.Keep track on LCs sharing and deliveries

8.In collaboration with Finance team get clear import items from port

9.Arrange vehicles to get materials from port to plant

10.Verify the materials according to POs and get quality approval report from QC/relevant department

11.in continuous follow-up with drivers for deliveries

12.Align store to make space for upcoming shipments and timely offloading

•Auction of vehicles, machinery and any other things

1.Get approved list of auction items

2.Make draft of ad for sale of vehicles/machinery etc. in Inpage software (URDU) and get it approved from management

3.Get quotation from publisher for different newspaper

4.Send final rates to management for approval

5.Share it with publisher to publish in newspaper

6.Show the auction items to interested buyers

7.Make comparison of prices offered by bidders as per auction items

8.Select top 3 buyers and call them for meeting for further negotiation

9.Get approval of final prices from management

10.Ask MIS and open one time customer code in SAP for systematic handover items to bidder.

11.Inform cash office to collect approved price from relevant buyer

12.Get confirmation from cash office against cash

13.Email to relevant department/Store to handover items with gate pass and legal documents to relevant buyer

14.Return all unsuccessful bids demand drafts to bidder after collecting application and CNIC from them

  Fabrication of Vehicles (Key Account, MEM, Bulk Bottle)

1.After purchasing of new vehicles get demand from relevant department for fabrication

2.Get quotation from different suppliers for different fabrication as per department demand

3.Make comparison of prices

4.Get Approved rates

5.With in time ensure work done to avoid any stoppage in operations