General Service Administration:
- Act as a first point of contact for the CEO & Directors.
- Daily opening and closing of office, attend phone calls & daily visitors.
- Mail handling, courier dispatch and tracking of packages & shipments.
- Check payments vouchers, bills and statements as and when required basis.
- Hand over payments Cheque to vendors/parties and take proof of receiving.
- Processing of manual gate passes and keeping track of outstanding items.
- Check and supervise cleaning of office on daily basis.
- Oversee procurement, smooth running, regular repair and maintenance of premises and equipment (i.e. Office Equipment, Generator, ACs, Security System, CCTV, PABX, Telephone lines).
- To respond to any queries or concerns relating to individual cases in a timely, friendly and efficient manner.
- Regulate proper usage of company resources & utilities, e.g. Telephone lines, Electricity, Water, etc.
- Follow Renewal of ID cards, Licenses, Passports, Privilege club memberships, etc.
- To arrange visas, booking of domestic and international flights, making reservations at local and international hotels and process the payment/bills with the travel companies/hotels.
- Arrange payments of credit cards, utilities, club bills, renewal of magazines, etc.
- Scheduling and attending meetings, Keeping diaries and arranging appointments.
- Ordering and maintaining stationery and equipment of CEO office
- Check frequently the levels of office supplies and place appropriate orders and verifying receipt of supplies.
- To respond to any queries or concerns relating to individual cases in a timely, friendly and efficient manner.
- Update and record keeping of fixed assets of company.
- To perform other duties as and when required basis.
Personal Assistance:
- Draft letters, emails and correspond internally and externally.
- Provide executive calendar management & provide support to CEO
- Coordinate with different departments regarding scheduling meetings and interviews and other operational Tasks
- Prepare documents, drafts, letters and emails, attend meetings and keep minutes.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Handle confidential documents ensuring they remain secure.
- Reconcile the CEO’s expenses.
Skills
Job Details
The HUB brand was launched in 2001 as a retailer of premium quality leather goods. It now has a full-fledged luxury and lifestyle brand portfolio with a growing retail presence in 5 major cities across Pakistan. HUB is operated as an independent entity under the banner of MIMA GROUP, a leading group of companies of Pakistan with a vertically integrated presence in the leather & textile manufacturing sectors, tracing its foundation back in the year 1900. At HUB and its subsidiary brands, a discerning clientele can now choose from a wide variety of leather & non-leather product lines including but not limited to high-end handbags, wallets, office bags, menswear, men’s footwear, ladies footwear, fashion accessories and travel essentials. We put a high premium on design and attention to detail with the help of a skilled & motivated team and technological support. This professionally managed company is sensitive to the needs of its national & international customers. With an eye on the future, HUB has developed an efficient system that has been certified by ISO 9001. The sub-brands HOBO by HUB and FHS by HUB are independent brands with their respective product lines, under the umbrella of HUB.
What is your Competitive Advantage?
Similar Job Titles
Zubair Anjum
Business Excellence Specialist
Nestle Pakistan
Zohaib Ali
Marketing Manager
Digital Online Devices
Aqib Irshad
Head of HR, Training & OD
FINCA
Babar Ahmed Khan
Territory Sales Manager
Engro Foods
Ali Aziz
CEO
Shopistan
Ayesha Shaukat
Social Media Marketing Manager
Ivoke
Usman Habib
Recruitment & Training Executive
ACS Synergy (Pvt) Ltd.
Mona Sharif
Senior Team Lead
Konext PVT. LTD
Muzammil Baig
Digital Marketing Manager
IT Services Group
Sehrish Azhar
Motivational Speaker & Blogger
Living Upbeat
