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Job Description

Job Title:    

Administration Officer

Duty Station: 

  • Head Office

Reporting to:  

  • Manager Admin & Procurement.
  • Human Development Foundation (HDF) was founded in 1997, with a passion to pay back to the communities they belong to and a vision to help people help themselves by a group of visionary Pakistani American doctors and philanthropists.
  • Over two decades, our quest for positive social change remains at the forefront and we, at the foundation, work tirelessly towards human development and poverty eradication.
  • HDF is helping its partner communities in 34 districts of Pakistan through its holistic approach and integrated program model.
  • Social Capital Development, Education & literacy, Primary Healthcare, Livelihood & Food Security, Sustainable Environment and Partnerships are key pillars of our program.

Key Responsibilities:

  • Petty cash management and daily cash balance statement.
  • To assist Manager Admin in the effective and smooth running of the section
  • To keep abreast HDF Admin policies and procedures.
  •  To  coordinate with regional admin officers for assistance and guidance in day to day administrative matters
  • To make purchases in accordance with purchase policies and procedures keeping in view of expenditure budget and make a proper record
  •  To evaluate the prices/quality and recommend the best purchase at the best price.
  • To upkeep the office premises and also keeps the maintenance of office building and equipment in order
  • To maintain an updated fixed asset register and inventory.
  • To maintain accurate stationery stock and record all items provided to the section.
  • Management, maintenance, and upkeep of hostel premises.
  • To supervise the movement of office fleet by making proper shift pick/drop arrangements and as requested by the staff as well
  • To supervise the maintenance of the office fleet and to ensure that vehicles are enough fueled all the time.
  • To check the logbooks and to report about the monthly fuel consumption report
  • To ensure effective coordination of board meetings and regional heads quarterly review meetings
  • To ensure logistics preparation/support for meetings, workshops, and training.
  • Make logistics arrangements in line with budgeting measures such as selection of venues, accommodation, transportation, teas, lunches, and stationary.
  • To manage support staff office boys, cooks, cleaners, and drivers (schedules, attendance, concerning their job profiles).
  • To prepare monthly status reports in prescribed format for submission to Manager Administration
  • Any other task assigned by supervisor.

Minimum Qualification &Experience

  • B.A/ Graduate qualification with  5 years working experience 

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
No Preference
Minimum Education:
Degree Title:
B.A/ Graduate qualification
Career Level:
Experienced Professional
Minimum Experience:
5 Years (5 years working experience)
Apply Before:
Nov 01, 2021
Posting Date:
Oct 14, 2021
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Human Development Foundation

N.G.O./Social Services · 601-1000 employees - Islamabad

Twenty years of saving and transforming lives For over two decades, HDF has been striving to eradicate multidimensional poverty through its unique model of holistic community development. HDF is one of the highest-rated Non-Profit Organizations (NPOs) by the Pakistan Center for Philanthropy (PCP) ...Read More

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