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Job Description

iCrowdNewswire powered by Google, a news wire company executing and implementing excellent detailed oriented communications software and technology with key partners in specialized market segments including markets that are largely under-served.

We are looking for an experienced Admin Officer to look after the office administration and daily operations and take effective measures to improve the system through policies and procedures

Job Responsibilities:

  • Experience in developing and implementing policies and procedures for the operation and function of the different departments in the organization.
  • Knowledge of office maintenance and inventory of machinery, equipment, electrical and mechanical systems.
  • Knowledge of managing teams of operational staff including lower staff, security, transportation, etc.
  • Experience in dealing and negotiating with different types of vendors for rent, procurement, issuance, and installation of office, building, hardware, and electrical items, etc.
  • Understands and experience in dealing with legal procedures, corporate laws, and lawyers.
  • Understands and experience in the maintenance of budgets, accounts, and contracts.
  • Experience in dealing with employee arbitration and negotiation is a plus.
  • Contacts in Government liaison departments will be an added advantage.
  • Analyze different suppliers to obtain the best cost-effective deals. Sound knowledge of financial reporting, pre-and post-audits, and budget forecasting.
  • Ensure the reliability and integrity of financial information, including accounting records, in order to plan, monitor, and report business operations.
  • Experience in MS Excel and other admin management software will be preferred
  • Planning and coordinating administrative procedures and systems and devising ways to streamline processes
  • Provide assistance in filtering and forwarding communications to proper individuals and departments
  • Ensuring the company is operating securely and effectively
  • Help organize small to large scale events and meetings and provide ongoing assistance during events
  • To take immediate & appropriate action against the persons/employees responsible for damaging the assets and goodwill of the company.
  • To monitor and control the cost & expenses within the budgetary provisions.
  • To keep in line with security guards company and all other stakeholders/vendors for better management
  • To manage Stationery Requirements for all employees of the company.
  • To manage and control mess arrangements for all staff and Executive management.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
  • Create written and typed reports and issuance of memos
  • To check, prepare, and keep month-wise record of Log sheets of the generator and make sure that Log sheets are being filled properly
  • To look after the buildings and all assets of the company and make ensure that all assets are safe and in good conditions.
  • To handle all complaints/issues regarding gas, water, electricity, telephones, mobiles, and office maintenance
  • Meeting visa formalities and make travel arrangements i.e. hotel booking/reservation, air tickets for top management.
  • To manage the CEO, Directors and Management Protocols
  • To resolve inter-department problems to improve upon efficiency & office decorum.
  • All Other Related Task assigned by management

Skills & Knowledge:

  • 2-3 years proven experience in office administration
  • Handyperson having sound knowledge of electricity, generator, UPS, sanitary and another office maintenance measure
  • Strong leadership and resource management skills
  • Experienced in developing and implementing policies for the administrative management
  • Highly dependents and trustworthy
  • Ability to be proactive and work independently and efficiently
  • Strong experience in using MS Excel / Word
  • Strong organizational and negotiation skills
  • Using ERP would be a plus
  • Available in flexible working hours
  • Excellent communication and interpersonal skills

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
Gender:
No Preference
Age:
24 - 35 Years
Minimum Education:
Bachelors
Career Level:
Experienced Professional
Minimum Experience:
2 Years
Apply Before:
Apr 16, 2021
Posting Date:
Mar 15, 2021
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iCrowdNewswire

Information Technology · 101-200 employees - Islamabad

iCrowdNewswire has one clear goal in life – to leverage new business models, new joint ventures, and new technologies to deploy the next generation marketing technology press release distribution services. Though a deal with Google we are leveraging the world’s leading advertising technology to prov ...Read More

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