Posted Jun 16, 2017 1 views
As an Office Manager, you will be expected to yield following deliverables plus other deliverables as assigned by the management:
Administration Deliverables:
· Shall be responsible for all general office administration matters.
· Shall coordinate with auditor and taxation authorities for tasks delegated by Finance department
· Shall maintain company’s Nigerian facilities in all aspects
· Managing admin staff members and their tasks and deliverables.
· Manage meet & greet for people moving in and out of company/ ensure proper accommodation for them. Make sure that there stay in office guest house is trouble free.
· Supervise office housekeeping, cleaning and maintenance.
· Travel to different places / cities in Nigeria as per requirements of company's business
· Management of office utilities and official cell phone (payments, new connections, resolution of issues/blockage)
· COC (Chamber Of Commerce) related matters (document verification, annual renewals of company registration, etc.)
· Submission/gathering documents to/from customers/vendors
· Keep compliance of Nigerian Content Law, and general laws, policies and procedures
· Maintenance of Employees data (visa, insurances, travel related, etc.)
· Arrangement of required documents for Insurances
· Claims to be sent to the insurance companies
· To ensure transparent and smooth processing of Performance Bonuses for general positions on Local bases.
· To ensure that all critical HR paperwork is documented and records maintained in personnel files of general positions on Local bases.
· To ensure that complete HR Information is captured for general positions and its data entry in the HR software.
· Monitoring & control over employee grievance handling for general positions and updating concerned for it.
· Liaison for HR related surveys
· Coordination with IT and related matters resolution
Travel Logistics Deliverables:
· Arrange all travel documents/tickets in coordination with the concerned individual and department (including invitation letters and assistance in internal office mobilizations)
· Arrange different hotel/guest house rooms for guest visiting Nigeria and for Nigerian staff travelling locally and internationally
· Arranging visa and logistics (transport and accommodation) for engineers on temporary assignments in Nigeria
· Coordinate with embassies to facilitate visa processing of Nigeria staff as required
· Visa related visits (in-Country)
· Bank / Post office logistics etc., for visas
Shipment/Courier/Posts Deliverables:
· Manage outgoing / incoming important posts via courier/postal service, related to company's business
· Supervise logistic support to all shipments imported to and exported for company's business
· Customs handling of shipments to and from Nigeria
Accounts Deliverables:
· All Petty cash handling and keep a track of each transaction
· Forward all vendor bills received to RA with marking of Project code and Cost center
· Keeping company’s cheque books safely
· Writing cheques against approved voucher and get it signed by authorize signatory
· Bank Statement collection from the bank
· Vouchers/Cheque entry in tracking file
· Cheque payments to Vendors
· Do coordination between Nigeria auditor and Regional/corporate F&A
Personal Development:
· Develop basic understanding about tax laws of Nigeria
· Develop detailed understanding about import/export and custom laws of Nigeria
Soft Skills & Other Attributes:
· Interpersonal and People Skills
· Fluent English Communication Skills
· Decision Making Skills
· Can-Do & Positive Attitude
· Team Worker
Job Details
Intech Process Automation
pIntech delivers industrial automation and control system solutions to customers worldwide in the Oil & Gas, Petro-Chemicals, Chemicals, Energy and other sectors. Intech works in close association with its clients to improve their productivity, competitiveness and profitability. Over the last ten years Intech has successfully delivered well over a hundred control system projects in seventeen countries. Intech has over 300 engineering man-years of control system specific experience including key roles in some of the largest process plant projects in the world. Intech's ten years aggregate employee retention figure of 85% results in direct client benefit. The services rendered are vendor neutral and cover all project phases from concept through commissioning and onto maintenance. Project success is achieved through highly developed engineering methodologies and project execution models. You will find Intech a capable and responsive plant automation partner on both regional and global basis./p
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