Contract / Quality Assurance Manager

Important Note: Hiring on this position is contingent to funding approval by the donor.

Background/IRC Summary:  The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC has been working in Pakistan for about 40 years, and manages & delivers large, complex programs to meet needs in health, education, protection, environmental health and livelihoods for displaced, poor & conflict-affected communities. IRC works in partnership with local government and non-governmental organizations and currently works in Balochistan, Khyber Pakhtunkhwa, Punjab and Sindh provinces.

Job Overview/Summary:

Under the supervision of Sr. AMU Coordinator primary responsibility of Quality Assurance Manager would be to review the project contracts, agreements and addendums, support and assist the day-to-day management of tasks and respond requests of programs and support departments on contractual requirements. 

Major Responsibilities:

Contract/Agreements Management  

• Evaluating, negotiating and executing various contracts/agreement with difference donors
• Creating and maintaining relationships with donors and fund managers
• Maintaining correspondence and documentation related to contracts/Agreements
• Communicating and presenting information to stakeholders regarding contracts/agreements
• Support AM Coordinator and HQ/Regional team in reviewing draft contracts, addendum, agreements reviewing contract/agreements and share timely feedback
• Monitoring contracts/agreements and moving forward with close-out, extension or renewal of contracts
• Problem-solving contract/agreement-related issues
• Coordinate contract, addendum and agreements review with program, finance, supply chain, partnership and communication department and collate feedback
• Review the annexes of the agreements, addendum, MoUs and contracts in coordination with teams and collate feedback

Quality Assurance

• Ensure and support donors’ compliance and develop checklist of each donor compliance
• Collate and collect evidence ensuring compliance to the donor agreements, contract, MoUs and other required documents
• Review donors’ compliance policies, procedures and systems and organize need base sessions for project staff
• Developing reporting matrix of each donor in consultation with AM coordinator and ensure it timely submission to the donor.
• Ensure procedures for changing budget line within the approved funds and support project staff in better utilization of funds
• Timely flag any additional conditions laid down by the donor or fund manager

Coordination

• Provide administrative support in agreement review meetings within country and HQ/ regional teams as and when required.
• Manage coordination and communication with HQ/ Regional teams on compliance related questions and requests.
• Participate in professional training and development activities as necessary.
• Liaise as needed with Country Office, NGOs and other UN agencies.

Position Reports to:  Awards Management Coordinator     

Position directly supervises: none

Indirect Reporting: None

Job Requirements:

Education:

Master’s degree in management, or social sciences.

Work Experience:

·         Minimum of five years’ experience on a similar role with INGOs/NGOs

·         Effective communication, negotiation and interpersonal skills

·         Exceptional attention to detail, and talent for accuracy and precision

·         Deep understanding of contracts/agreement, contract/agreement governance, contractual language and the contract lifecycle

·         Critical thinking skills and the ability to research and understand legal and financial implications

·         Superior reading, writing and language skills

·         Excellent understanding of the donors, stakeholders and fund managers

Demonstrated Skills and Competencies:

• Advanced knowledge of software (Microsoft Windows, MS Excel, MS Word, MS PowerPoint),
• Ability to make power point and other types of presentations
• Ability to meet deadlines
• Excellent communication and analytical skills

Language Skills: 

Strong English language skills both written and oral; knowledge of local languages including Sindhi

The IRC Core Values and Commitments;

·         The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

·         IRC is committed to ensuring that IRC staff is suitable to work with children and have the knowledge s/he needs to uphold and abide by the IRC’s Child Safeguarding Policy.

o   Level of interaction with children: Frequent direct contact with children

·         IRC ensures that its staff must actively practice the roles and responsibilities related to client responsiveness, accountability to people in affected communities and must have competencies to solicits and listens to feedback and other’s perspectives, responds to feedback with maturity and sensitivity and takes appropriate decisions and makes changes to behavior or actions in response to feedback.

·         IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment.

Women candidates and persons with disabilities are highly encouraged to apply.