HR Officer

Background/IRC Summary:

 The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC has been working in Pakistan for over 40 years, and manages and delivers large, complex programs to meet the needs in health, education, protection, environmental health, and livelihoods for displaced, poor and disaster affected communities. IRC works in partnership with local government and non-governmental organizations and currently works in the Khyber Pakhtunkhwa, Punjab, Baluchistan, and Sindh provinces.

 Job Overview/Summary: 

Position Summary:

Under the supervision of HR Manager, the incumbent will be responsible for the HR policies, rules, and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Officer promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale for KPK region.

Roles and Responsibilities

• Act as HR focal person for provincial staff in KPK, respond to staff queries, and facilitate staff in HR related matters.
• Responsible for recruitment for the provincial offices in KPK while ensuring a fair and transparent process and in line with the IRC global HR policies and procedures.
• Arranging for and providing orientation to newly joined employees, this includes but not limited to scheduling inductions, inducting new employees into IRC ways, culture, HR policies and procedures.
• Maintain Performance Management System to ensure that the system is implemented in its true spirit.
• Promote and uphold THE IRC WAY (codes of conduct). Ensure that all newly recruited staff understand these codes and sign the acknowledgment for record.
• Ensure all staff have access to the IRC learning portal and courses are availed online.
• Assist the HR Manager in the administration of EOBI, Life and Health Insurance.
• Responsible for monthly salaries and benefits of the staff. Also process final settlements in consultation with HR Manager.
• Maintain and update time sheets and leave record of IRC staff with proper filing; share the monthly time sheets update and leave status.
• Maintain staff personnel files in a confidential manner and ensure that all personnel files are complete.
• Reporting to HR manager for payments, recruitment, benefit and compensation.
• Manage staff health and life insurance such as liaising with insurance companies, processing staff medical claims etc.
• Foster and facilitate the development of cooperative professional relations between and among staff at all levels.

Education:

·         Masters in MBA/MPA or equivalent and specializes in HR.

Experience:

• Minimum 4 years’ of progressively responsible experience in administration, finance, accounting, human resources management.  (Previous working experience of International NGO / similar set up)

Skills:

• Excellent knowledge of Excel and PowerPoint required.
• Experience in data analytics an asset.
• Excellent drafting, formulation, reporting skills.
• Ability to extract and format data and conduct data analysis.

Competencies:

• Thinks and acts strategically: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
• Creative Facilitation: Ability to design process that considers one click access; set out clear objectives and engaging activities; select appropriate methods that are needed to enable or support the HR tasks efficiently. 

The IRC Core Values and Commitments.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

IRC is committed to ensuring that IRC staff is suitable to work with children and have the knowledge s/he needs to uphold and abide by the IRC’s Child Safeguarding Policy.

Level of interaction with children: Less contact with children

IRC ensures that its staff must actively practice the roles and responsibilities related to client responsiveness, accountability to people in affected communities and must have competencies to solicits and listens to feedback and other’s perspectives, responds to feedback with maturity and sensitivity and takes appropriate decisions and makes changes to behavior or actions in response to feedback.

IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment.

Women candidates and differently abled persons are highly encouraged to apply.