Reporting Officer

Important Note: Hiring for this position is contingent to approval by the Donor which is expected by the end of October 2020

Background/IRC Summary:  The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 20 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC has been working in Pakistan for over 40 years, and manages and delivers large, complex programs to meet the needs in health, education, protection, environmental health, and livelihoods for displaced, poor, and disaster-affected communities. IRC works in partnership with local government and non-governmental organizations and is currently present in 4 provinces including Punjab, Sindh, Balochistan, Khyber Pakhtunkhwa (KP) and the newly Merged Districts of KP – Ex Federally Administered Tribal Areas (FATA).

Job Overview/Summary:

Under the administrative supervision of the Sr. Cash Program Manager, the Reporting Officer’s primary responsibility will be to provide and coordinate reporting, support and assist the day-to-day management of tasks and program support.  

Major Responsibilities:

Reporting

• Contribute in the development of project progress reports, activity/ event and field visit reports
• Support team in collecting and analyzing information for the project reports
• Review reports received from country office or partners/stakeholders and share feedback
• Coordinate reporting activities.

Information Management

• Assist in collecting, compiling, organizing and storing the flow of information and files produced within the projects  
• Maintain the information at office level that can be helpful for project, reporting and any new initiatives
• Update program information and provide relevant project documentation, for monthly/quarterly reports, monitoring tools, fact sheets etc.
• Maintain and disseminate program schedules, monitoring tools and calendars among the program team.
• Maintain projects information including reports, database, pictures, videos, meeting minutes and presentations
• Monitor and review regular sources of information and data required for preparation of reports, e.g., information from field teams, other IRC offices, news clippings, surveys.
• Compile field level information required for operational reports to donors.

Coordination

• Provide administrative and organizational support to team in briefing and site visits
• Participate in professional training and development activities as necessary.
• Represent the organizations at different clusters and other forums
• Liaise as needed with Country Office, NGOs and other UN agencies;

Day to Day Tasks Management

·         Arrange progress review meetings, as and when necessary; record and disseminate minutes of meetings

·         Assist the supervisor in internal and external communication matters, including the development of a sound communication plan

·         Take minutes of the meetings and report writing

Program Support

• Assist program units in organizing and conducting impact studies, baseline studies, assessments and surveys.
• Conduct field visits for recording program reports, write case studies, research studies
• Perform other duties as assigned by the supervisor

Position Reports to:  Team Lead

Position directly supervises - none

Indirect Reporting: Awards Management unit

Job Requirements:

Education:

• Master degree in management, communication field or social sciences.

Work Experience:

• A minimum of 3 years of experience in I/NGO related to reporting and communication, coordination and information management; and advanced training/courses in English, social sciences, international relations, communications, or other related fields

Demonstrated Skills and Competencies:

• Advanced knowledge of software (Microsoft Windows, MS Excel, MS Word, MS PowerPoint),
• Ability to use digital video and still cameras.
• Ability to make powerpoint and other types of presentations.
• Ability to meet deadlines and remain cool under pressure; and

·         Experience in report/grant writing.

·         Excellent communication and analytical skills

·         Team worker with flexibility.

Language Skills: 

·         Strong English language skills both written and oral; knowledge of local languages including Pashto

Desirable criteria:  

·         Past work experience on Cash Transfer projects

The IRC Core Values and Commitments

·         The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

·         IRC is committed to ensuring that IRC staff is suitable to work with children and have the knowledge s/he needs to uphold and abide by the IRC’s Child Safeguarding Policy.

o   Level of interaction with children: Less frequent direct contact with children

·         IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment.

Women candidates, minorities and persons with disability are highly encouraged to apply.