Senior Supply Chain Manager

Important Note: Hiring on this position is contingent to funding approval by the donor.

IRC Background:

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

The IRC has been working in Pakistan for over 30 years, and manages and delivers large, complex programs to meet needs in protection, health, education, environmental health and livelihoods for displaced, poor and conflict-affected communities. The IRC is currently working in partnership with non-governmental organizations and in close coordination with district and local government in the Khyber Pakhtunkhwa, Baluchistan and Punjab and Sindh provinces.

Job Summary:

Senior Supply Chain Manager is a key member of the IRC’s Supply Chain team in Pakistan. This position is responsible for the management and delivery of effective supply chain and logistics support in compliance with IRC and donor regulations. Key responsibilities include procurement, Admin and logistics, inventory, and asset management. The position is based in the IRC’s Country office Islamabad with frequent travel to different field locations. 

Responsibilities:

Procurement Management

·         Responsible for creating and managing a list of Contracted Suppliers based on the IRC’s Standard Operating Procedures (SOPs). 

·         Ensures efficient and timely procurement of services, supplies and distribution of goods to the program sites.

·         Responsible for Due Diligence checks (supplier references, site visits, historical data, and anti-terrorism compliance) for Adhoc and Contracted suppliers.

·         Responsible for executing contracts with suppliers based on their assessed ability to provide high quality goods and services, short delivery time, and value for money

·         Maintain all the procurement records as per the set protocols and share bi-monthly, monthly and quarterly reports to Senior SC Coordinator.

·         Conduct market surveys in key categories to ensure that IRC is receiving best value for money

·         Participate in all procurement activities and ensure compliance with IRC Policy & Procedures and donor regulations.

·         Responsible for the distribution of Covid-19 and other suppliers to beneficiaries and maintain a complete record of these distributions as per donor requirements.

·         Ensure that all procurement required by the Field Offices is managed efficiently

·         Document each procurement request fully and clearly according to IRC policy.

Property, Storage, and Inventory Management

·         Managing inventories, including but not limited to:  receipt, assignment, distribution of stock; warehousing storage of equipment, materials, supplies; fixed asset and capital asset registers and inventory checks. 

·         Able to write reports as per management and donor requirements. 

·         Ensure efficient use and good maintenance of all assets, with special attention to ensuring that communications equipment and channels are well maintained and in working order at all times to the extent possible.  As required, ensure that back-up power and communications systems are available, regularly tested and used as needed.

·         Regular update of inventory records and share the updated report of inventory to supervisor on monthly and quarterly basis.

Administration and Office Management

·         Supervise and facilitate organization of workshops, meetings and seminars.

·         Maintenance of a good filing system to control admin files including but not limited to, internal and external correspondence, contracts, and appropriate subject files.  Ensure confidentiality of sensitive files.

·         Ensure that the office is adequately equipped with necessary supplies and equipment. Supervise the office stationary store, including ordering and distribution of stationery supplies and basic office equipment.

·         Ensures that office equipment, air conditioners, and generators are kept in optimum working order, through correct usage and periodic maintenance; negotiate maintenance and repair contracts.

·         Identifies appropriate office and staff housing facilities, as needed and requested; prepare contracts for the rental of facilities, as requested.

·         Helps to identify and respond to problems and crises, in consultation with the Supply Chain Coordinator.

·         Promote cooperative professional relations between administrative and other program and support staff, especially in relation to the provision of administrative services.

·         Maintain organization fleet and submit the updated reports on monthly basis.

·         Ensure monthly supply chain reports are submitted, and review and follow up as necessary.

Donor Compliance and Coordination

• Good Knowledge of procurement policies, donor reporting, procurement plans and inventory reports as per different donor format.

Key Working Relationships:

Position Reports to:  Senior Supply Chain Coordinator

Position directly supervises:   Senior Supply Chain Officer,

Position Requirements:

·         Master’s degree in Supply Chain, MBA, MA

·         Minimum 5 years’ experience with INGO/UN in the field of Supply Chain.

·         Good knowledge of major donors’ regulations.

·         Preference will be given to candidates with excellent English verbal and written skills

·         Proficiency in Microsoft Word, Excel   and Power Point

·         Experience of managing and motivating teams  

·         Detail-oriented with strong communication skills

·         Ability to facilitate communication between various levels of management and work independently in order to meet tight deadlines.

·         A good sense of humor.

The IRC Core Values and Commitments.

·         The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

·         IRC is committed to ensuring that IRC staff is suitable to work with children and have the knowledge s/he needs to uphold and abide by the IRC’s Child Safeguarding Policy.

o   Level of interaction with children: Frequent direct contact with children

·         IRC ensures that its staff must actively practice the roles and responsibilities related to client responsiveness, accountability to people in affected communities and must have competencies to solicits and listens to feedback and other’s perspectives, responds to feedback with maturity and sensitivity and takes appropriate decisions and makes changes to behavior or actions in response to feedback.

·         IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment.

Women candidates and persons with disabilities are highly encouraged to apply.