Senior Supply Chain & Services Officer

KEY ACCOUNTABILITIES

The following are the main responsibilities that the role holder will be accountable for:

• Develop and implement strategic plans for the supply chain and services function, aligning them with overall business objectives. This involves analyzing market trends, identifying opportunities for improvement, and formulating strategies to optimize supply chain efficiency.
• Manage all aspects of the supply chain, including procurement, inventory management, logistics, and distribution. Monitor supplier performance, negotiate contracts, and establish strong relationships with key suppliers to ensure timely and cost-effective delivery of goods and services.
• Continuously review and improve supply chain processes to enhance efficiency, reduce costs, and eliminate bottlenecks. Implement best practices, streamline workflows, and leverage technology solutions, such as supply chain management software, to automate manual tasks and improve visibility across the supply chain.
• Establish key performance indicators (KPIs) and metrics to monitor the performance of the supply chain and services function. Analyze data, generate reports, and provide insights to senior management on areas for improvement and potential risks.
• Identify and mitigate potential risks within the supply chain, such as supply disruptions, quality issues, and compliance concerns. Develop contingency plans, establish supplier risk assessment frameworks, and ensure compliance with relevant regulations and industry standards.
• Provide leadership and guidance to a team of supply chain and services professionals. Set performance goals, conduct regular performance evaluations, and foster a collaborative work environment to drive employee engagement and development.
• Collaborate with internal stakeholders, including cross-functional teams, senior management, and external partners, to align supply chain activities with business objectives. Communicate effectively to ensure coordination and cooperation across departments and with external parties.
• Stay abreast of industry trends, emerging technologies, and best practices in supply chain management. Identify opportunities for innovation and lead initiatives to drive continuous improvement in supply chain operations, processes, and systems.
• Develop and manage the supply chain and services budget, ensuring optimal allocation of resources and cost control. Identify cost-saving opportunities, negotiate favorable terms with suppliers, and optimize logistics and transportation expenses.
• Overall, the Senior Supply Chain & Services Officer plays a critical role in optimizing supply chain operations, enhancing efficiency, and ensuring the seamless flow of goods and services to meet customer demands. They combine strategic thinking, operational expertise, and leadership skills to drive performance improvement and contribute to the overall success of the organization.
• Manage Fixed Assets at Field Office Level. Ensuring all the existing and newly purchased fixed assets are properly tagged.
• Ensuring periodic reconciliations of all the fixed assets and all the fixed assets are maintained properly
• Authorize vehicle movement, Maintain entries in Stride, Log Book and VMS. Timely fueling of vehicles
• Vehicle repair and maintenance to ensure IR Fleet remain is working condition all the time
• Ensuring the promulgation and implementation of effective security system for office and vehicles
• Manage and supervise all matters related to Office, Staff residence and warehouse
• Timely procurement based on complete procurement request which is duly approved.
• District Coordinator in developing procurement plans
• Ensure that all warehouse movement are recorded in a timely manner in warehouse register and warehouse portal.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its PSEAH (preventing sexual exploitation abuse and harassment) protocols. IR has a zero-tolerance policy towards PSEAH and don’t support any action that promotes or encourages PSEAH.

IR is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Qualifications & Experience

• Graduation/Master Degree in Supply Chain, Business Administration or related field
• 5 - 8 Years work experience in the field of Supply Chain and Services

SKILLS & Knowledge

• Ability to plan, priorities, implement and meet targets in a pressurized environment whilst producing efficient work with minimum support
• Ability to work independently and on own initiative
• Ability to advise staff on Supply Chain and Services related matters
• Fluency in spoken and written English
• Managing conflicting demands from different staff groups within a highly complex organization
• Well-developed IT skills
• Ability to supervise junior and senior staff
• High standard of communication and interpersonal skills
• Excellent presentation and facilitation skills
• Able to analyses and solve problem from complex information and make an informed decisions
• Good organizational skills
• Understanding of importance of, and ensuring the maintenance of confidentiality and discretion at all times
• Experience of donor procurement guidelines.
• Experience of successfully managing workload, prioritizing tasks and allocating time to different activities
• Experience of undertaking a range of tasks requiring a high degree of discretion, sensitivity and negotiating skills
• Experience with business continuity planning, auditing, and risk management, as well as contract and vendor negotiation.

Personal Qualities

• Aptitude for quickly grasping new technical concepts
• Ability and motivation to travel to remote location

DECLARATION:

By applying for this position with IR Pakistan;

I confirm that the above information in the CV/Application is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.

I agree that information contained within this application and supporting documents (including "sensitive information) may be accessed, stored and used and by the organisation in accordance with the Data Protection Act 1998.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our Values and Commitment to Safeguarding:

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer