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Posted Oct 19, 2020
PRIME ROLE AND RESPONSIBILITIES
The following the prime roles & responsibilities of a Purchasing Agent in our business setup:
- To prepare a master list of products supplier wise, as reference for immediate information. Including product availability (most of the HOT articles), reference prices & lead time etc.
- Keeps a detailed info on recommended alternative brands / products / models
- Checks & verifies purchase requisitions & compare items requested to master list
- Clarifying the unclear & the items with any ambiguity, from sales agents & suppliers
- Forwards available inventory of items available with suppliers after verifying stock & also lead time items for shipments, to sale agents / line-manager, as & when asked for.
- Coordinate with sales agents on PO & verifies / reconfirms sale prices, keeping interests of company in view. Verifies PO part numbers / specs / prices / lead time, before confirming further working on the SO for sales agents
- Even before releasing purchase order, a smart purchaser always reconfirms the price with other suppliers & squeeze for better profitability & ensuring earliest possible delivery, against requirement.
- Obtaining recommendations from suppliers for substitute items
- Obtaining approval from requisitioning (sales) agent, for alternate product / brand / model etc.
- Ensure earliest possible release of PO to supplier & especially monitoring and expediting shipment against PO.
- To ensure each & every Invoice received from supplier carries the serial numbers of sensitive products.
- Record all serial numbers, in the master-sheet of SO/PO/Supplier, he maintains for future reference.
- All the serial numbers, should also be shared with Accounts for records & sales-agents as well, in case any customer requires the same.
- Confirming shipment modes / items & verifying them with PO
- To resolve shipments errors with suppliers & claim & confirm return / replacements &/or credit notes from suppliers, in case of wrong shipments.
- To coordinate with suppliers & also sales-agents, to ensure the BLIND shipment rules are being followed by the supplier. In case of violation, to take independent / collective / urgent decisions, if to change the supplier OR to issue warning to supplier to avoid blunder like, including any document not issued / authorized by IT Devices purchasing.
- Keeps information accessible by sorting and filing documents in shape of reports for line-manager.
- Provides purchasing planning & control information by collecting, analysing & summarizing data & trends.
- Most important to keep sourcing new & better suppliers on regular &/or specific products, for supporting better profitability.
- The complete list of suppliers, contact person details, product wise should be categorized as A, B & C and share with top-management on regular basis. This should be made mandatory in the SOP, to keep the process transparent for management.
Job Details
Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
Third Shift (Night)
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
Entry Level
Minimum Experience:
1 Year
Apply Before:
Nov 17, 2020
Posting Date:
Oct 19, 2020
IT Devices Online
Services · 1-10 employees - Lahore
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