Jhpiego is an international non-profit health organization affiliated with The Johns Hopkins University, USA. For more than 40 years and in over 150 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego is dedicated to improving the health of women and families in developing countries.
The Admin and Logistic Assistant is responsible for managing clerical services, communications, facilities, fleet, storage, hotel bookings and other general and logistics support services to facilitate overall program goals and objectives. In addition, s/he will ensure maintaining and implementing administrative and logistics systems and services and to ensure quality services are delivered.
Responsibilities:
- Manage all logistical requirements related to trainings including hotel bookings, road travel, meeting hall booking, to aid and arrange travel support in coordination with Country office specifically with Transport Coordinator/Administration section
- To prepare log for fuel & maintenance and record mileage record for company/rented vehicles in district and to provide daily update to Transport Coordinator via central drive
- To support program team to prepare documents related to donation/distribution of items and reconcile with the release documents after handover
- To scan and dispatch all original documents to Country Office and keep log/track of supplies/items distributed in field
- To support finance and program team to prepare activity budget and other training related support in field.
- To manage petty cash and advance for administrative use and duly close it with finance at the end of each month
- Executes additional administration tasks at the request of Administration department.
- Performs other duties, as needed or requested
KNOWLEDGE, SKILLS, AND ABILITIES
- Bachelor’s degree in business administration, social science, or equivalent.
- 2 to 4 years of relevant experience of an increasingly responsible Program work at least 2 years of which involved providing secretarial or administrative & logistic support to Program Team / Project Team.
- Self-management (i.e. motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, and competence.
- Proven ability to work in a team
- Excellent writing, communication and interpersonal skills
- Ability to manage day to day interactions with contracted external service providers and analyze their performance.
- Computer skills, including internet navigation, and various office applications
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
JHPIEGO is an Affirmative Action/Equal Opportunity Employer
Job Details
Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to provide high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving the delivery of care. Jhpiego has been working in Pakistan since 1997 when it provided technical assistance under a series of maternal and reproductive health projects funded by the U.S. Agency for International Development (USAID). One of the Project aims in Pakistan is to improve the quality of public and private sector health services. Healthcare providers will be trained; health facilities renovated and services will be expanded and improved. We also will improve access of women and children to health services especially the poor and those who do not or cannot go for health care, by educating communities and families and setting up better transport and communications systems. By 2017, thousands of deaths of women, newborn babies and infants will have been prevented as a result of the USAID/Pakistan MCH Program. USAID/Pakistan has, in cooperation with the USAID Office of Inspector General, established the Anti-Fraud Hotline to provide an avenue for the reporting of fraud, waste, and abuse which may be associated with USAID funded projects in Pakistan. Complaints are handled with complete confidentiality and individuals are encouraged to report when corruption, fraud, waste or abuse may exit in the USAID/Pakistan projects. Reports can be filed anonymously via the easy-to-use Hotline (toll-free number 0800 84700); e-mail at [email protected]; fax at 021-35390410; postal address at 5-C, 2nd Floor Khayaban-e-Itthad, Phase VII, DHA, Karachi, Pakistan; and on the website www.anti-fraudhotline.com.”
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