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Job Description

Position Purpose:

Internal and external coordination pertaining to the VC Office

Main Responsibilities:

Facilitate Office Communication and Coordination:

  • Responsible for the proactive management of the Vice Chancellor's Schedule
  • Providing support in streamlining processes for the office i.e. To ensure smooth communication and coordination with all Academic and Administrative departments of the University
  • To exercise a high degree of initiative and judgment on a wide range of issues.
  • Correspondence-scrutinizing and effective handling of all incoming/outgoing
  • mails, enquiries in person or by telephone, responding speedily and with sound judgment where necessary
  • Handling and following up on queries/complaints/requests
  • Arranging local and international travel of VC, reimbursements etc
  • Performing activities relating to communication and coordination (within LUMS and externally), including typing various documents such as e-mails, announcements, meeting minutes, reports, etc
  • Assist in planning and coordinating various activities at the office
  • Interacting with faculty/staff/students for providing/gathering information

Performing critical record-keeping activities:

  • Maintaining Office files in an organized manner/system
  • Keeping record of different committees and disseminating correct information
  • Generating various reports as and when requested

Other:

  • Ensuring timely delivery of office supplies
  • Responsible for ensuring the maintenance/ general upkeep of office
  • Ability to handle office equipment

  Skills: 

  • Excellent written and verbal communication skills
  • Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
  • Time management and organizational skills (ability to prioritize tasks)
  • Strong Ability to multi-task
  • Focus on process improvement
  • Perform well under stress
  • Expected to show high level of integrity and confidentiality
  • Also, demonstrated ability to be
  • Proactive
  • Punctual
  • Team player

Behavior

  • Integrity
  • Responsibility
  • Accountability
  • Punctuality
  • Team Spirit
  • Efficient
  • Commitment
  • Discipline

Job Details

Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
Bachelor’s or Master’s degree preferably in Administration from an HEC recognized universi
Career Level:
Experienced Professional
Minimum Experience:
1 Year
Apply Before:
Jan 19, 2018
Posting Date:
Jan 05, 2018
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LUMS-Lahore University of Management Sciences

Education/Training · 301-600 employees - Lahore

One of the largest universities of Pakistan, the Lahore University of Management Sciences (LUMS) is a world class academic institution with a proud history of achievement and ambitious plans for the future. The idea of establishing the university took root in the mind of Syed Babar Ali, Pro Chancell ...Read More

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