Coordinator - Office of Vice Chancellor
LUMS-Lahore University of Management Sciences
Lahore , Pakistan
Posted Jan 05, 2018 26 views
Position Purpose:
Internal and external coordination pertaining to the VC Office
Main Responsibilities:
Facilitate Office Communication and Coordination:
- Responsible for the proactive management of the Vice Chancellor's Schedule
- Providing support in streamlining processes for the office i.e. To ensure smooth communication and coordination with all Academic and Administrative departments of the University
- To exercise a high degree of initiative and judgment on a wide range of issues.
- Correspondence-scrutinizing and effective handling of all incoming/outgoing
- mails, enquiries in person or by telephone, responding speedily and with sound judgment where necessary
- Handling and following up on queries/complaints/requests
- Arranging local and international travel of VC, reimbursements etc
- Performing activities relating to communication and coordination (within LUMS and externally), including typing various documents such as e-mails, announcements, meeting minutes, reports, etc
- Assist in planning and coordinating various activities at the office
- Interacting with faculty/staff/students for providing/gathering information
Performing critical record-keeping activities:
- Maintaining Office files in an organized manner/system
- Keeping record of different committees and disseminating correct information
- Generating various reports as and when requested
Other:
- Ensuring timely delivery of office supplies
- Responsible for ensuring the maintenance/ general upkeep of office
- Ability to handle office equipment
Skills:
- Excellent written and verbal communication skills
- Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
- Time management and organizational skills (ability to prioritize tasks)
- Strong Ability to multi-task
- Focus on process improvement
- Perform well under stress
- Expected to show high level of integrity and confidentiality
- Also, demonstrated ability to be
- Proactive
- Punctual
- Team player
Behavior
- Integrity
- Responsibility
- Accountability
- Punctuality
- Team Spirit
- Efficient
- Commitment
- Discipline
Job Details
LUMS-Lahore University of Management Sciences
The Lahore University of Management Sciences (LUMS), established in 1985, is one of the largest universities in Pakistan. It offers undergraduate, graduate and post-graduate programmes through its five schools: Suleman Dawood School of Business, Mushtaq Ahmad Gurmani School of Humanities and Social Sciences, Syed Babar Ali School of Science and Engineering, Shaikh Ahmad Hassan School of Law and Syed Ahsan Ali and Syed Maratib Ali School of Education.
What is your Competitive Advantage?
Aqib Irshad
Head of HR, Training & OD
FINCA
Zubair Anjum
Business Excellence Specialist
Nestle Pakistan
Ayesha Shaukat
Social Media Marketing Manager
Ivoke
Zohaib Ali
Marketing Manager
Digital Online Devices
Usman Habib
Recruitment & Training Executive
ACS Synergy (Pvt) Ltd.
Muzammil Baig
Digital Marketing Manager
IT Services Group
Babar Ahmed Khan
Territory Sales Manager
Engro Foods
Mona Sharif
Senior Team Lead
Konext PVT. LTD
Ali Aziz
CEO
Shopistan
Sehrish Azhar
Motivational Speaker & Blogger
Living Upbeat
