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Job Description

This position is responsible to look after the student society’s activities and handle the miscellaneous requests related to student society’s activities for conduct of events and activities organized & conducted at LUMS. The position will report to Manager Campus Climate Unit. The person will be responsible to design, organize, manage and administer the society’s events related jobs.

Main Responsibilities:

(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities on day to day basis.)

  • Responsible to supervise and manage 20 (half of the total) society’s events and relevant tasks assigned by the supervisor
  • Responsible for efficient & effective management of societies available resources and provide assistance for conduct of societies events
  • Responsible to act as a main contact/liaison between the societies and all allied departments working on the events
  • Responsible to coordinate university wide events, internal and external affairs of extracurricular activities Office
  • Responsible to implement internal Co-curricular activities (CCA) administration procedures, including events approvals, inventory management, and inventory control.
  • Responsible to facilitate events as effectively and efficiently as possible in accordance with the university policies.
  • Responsible for counseling of societies office bearers according to university policies and procedures

Main Activities:

  • Liaison between societies and all relevant offices for successful conduct of respective society events
  • Analysis of event proposal and  logistical requirements submitted to CCA office for necessary arrangements
  • Assessment of societies sponsorship MOU, food MOU in accordance of university policies
  • To provide the necessary facilitation for guidance of students going on international trip in terms of event approval and coordination with relevant offices
  • To provide advice and support to societies during the planning process, arrangements of logistical requirements, assessment of event proposal and recommendations in accordance with the university policies
  • To devise strategic level plans-counseling sessions for the societies performance enhancement
  • Monitoring of events held during the late hours at LUMS campus
  • To deal with the societies day to day tasks relevant to budgeting, logistics and other relevant issues as per requirements
  • To streamline the processes of sponsorships, assessment of MOU and finally get it signed from the HOD and respective sponsor
  • Assist in developing the mechanism for monitoring of societies of societies mega events including the registration input, delegates accommodation and other requirements etc.
  • To undertake any other duty commensurate with this post as determined by the HoD / Manager.

  Skills: 

  • Must possess managerial, strategic planning, and decision making skills
  • Computer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level
  • Must have the ability and good knowledge to negotiate with the vendor
  • Effective written communications skills including the ability to prepare reports

Able to demonstrate the following personal attributes:

  • Maintain standards of conduct
  • Be respectful
  • Be flexible
  • Demonstrate a dedication to the position and the community
  • Demonstrate sound work ethics

Job Details

Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
Bachelors in Communications, Administration Management, Education or related area.
Career Level:
Experienced Professional
Minimum Experience:
2 Years (2-3 years of experience with youth, college, university students (young adults) and/or experience working in Student Affairs or Student Services related field.)
Apply Before:
Mar 20, 2019
Posting Date:
Feb 13, 2019
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LUMS-Lahore University of Management Sciences

Education/Training · 301-600 employees - Lahore

One of the largest universities of Pakistan, the Lahore University of Management Sciences (LUMS) is a world class academic institution with a proud history of achievement and ambitious plans for the future. The idea of establishing the university took root in the mind of Syed Babar Ali, Pro Chancell ...Read More

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