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Job Description

Communication:

  • Responsible for Inter departmental coordination as well as building liaison with various external parties and departments within the University.
  • Receiving all communications into the university as well as outgoing correspondence, shipping and receiving of packages and maintaining mailing or contacts lists.
  • Sending memos and reminders to/ for the administrative team.
  • Developing instructions, guidelines and tips to assist students in properly filing applications for NOP.
  • Ensuring that all files, decisions, minutes, letters, invoices and other various records are maintained in accordance with the university regulations.
  • Coordinating with NOP students & assisting them for resolution of unusual problems.

Administrative:

  • Performing all assigned administrative duties which include compiling reports, controlling/ updating the database, maintaining common spaces and assisting other staff in the office.
  • Other administrative duties include maintaining office schedules and securing office supplies. Organizing office equipment & its maintenance.
  • Entering all information on the approved systems/ data bases (SAP etc.)
  • Compiling a variety of demographic and NOP data for University Review Committees.

Organizational Support:

  • Coordinating with groups within the university to ensure the implementation of new training programs and policies.
  • Preparing meeting logistics/ minutes.
  • Suggesting strategies to improve services and customer relations.
  • Assisting to make travel arrangements for senior staff and helping the organization maintain relations with partners and suppliers.
  • Making visits to rural areas to spread awareness for NOP.
  • Arranging events, information sessions, NOP visits etc.
  • Making logistic arrangements for in-house events
  • Ensuring accuracy of information relayed to all stakeholders.
  • Adherence to deadlines as specified by the Supervisor/ HOD.
  • Ensure discretion in all areas/ information related to Financial Aid.
  • Performs other duties as assigned that support the overall objective of the position as and when assigned by the Supervisor/ HOD.

Office Management:

  • Helping the finance office to monitor/ identify purchases against particular budget heads, reconciling monthly bills and getting invoices processed.
  • Managing budget and attendance information on SAP.

Work Schedule: 

  • Mostly business hours. However, business hours can occasionally extend into the evenings and weekends depending on workload.
  • Flexibility & commitment is a must.

Job Details

Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Department:
National Outreach Programme
Job Location:
Gender:
No Preference
Minimum Education:
Masters
Degree Title:
Masters or a four-year bachelor’s degree in Social Sciences/ Management Sciences from an HEC recognized university.
Career Level:
Experienced Professional
Experience:
1 Year - 2 Years (1-2 years of relevant experience. Experience of working with ERP systems, SAP will be preferred.)
Apply Before:
Oct 26, 2019
Posting Date:
Sep 26, 2019
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LUMS-Lahore University of Management Sciences

Education/Training · 1001-1500 employees - Lahore

The Lahore University of Management Sciences (LUMS), established in 1985, is one of the largest universities in Pakistan. It offers undergraduate, graduate and post-graduate programmes through its five schools: Suleman Dawood School of Business, Mushtaq Ahmad Gurmani School of Humanities and Social ...Read More

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