Posted Sep 26, 2019 36 views
Communication:
- Responsible for Inter departmental coordination as well as building liaison with various external parties and departments within the University.
- Receiving all communications into the university as well as outgoing correspondence, shipping and receiving of packages and maintaining mailing or contacts lists.
- Sending memos and reminders to/ for the administrative team.
- Developing instructions, guidelines and tips to assist students in properly filing applications for NOP.
- Ensuring that all files, decisions, minutes, letters, invoices and other various records are maintained in accordance with the university regulations.
- Coordinating with NOP students & assisting them for resolution of unusual problems.
Administrative:
- Performing all assigned administrative duties which include compiling reports, controlling/ updating the database, maintaining common spaces and assisting other staff in the office.
- Other administrative duties include maintaining office schedules and securing office supplies. Organizing office equipment & its maintenance.
- Entering all information on the approved systems/ data bases (SAP etc.)
- Compiling a variety of demographic and NOP data for University Review Committees.
Organizational Support:
- Coordinating with groups within the university to ensure the implementation of new training programs and policies.
- Preparing meeting logistics/ minutes.
- Suggesting strategies to improve services and customer relations.
- Assisting to make travel arrangements for senior staff and helping the organization maintain relations with partners and suppliers.
- Making visits to rural areas to spread awareness for NOP.
- Arranging events, information sessions, NOP visits etc.
- Making logistic arrangements for in-house events
- Ensuring accuracy of information relayed to all stakeholders.
- Adherence to deadlines as specified by the Supervisor/ HOD.
- Ensure discretion in all areas/ information related to Financial Aid.
- Performs other duties as assigned that support the overall objective of the position as and when assigned by the Supervisor/ HOD.
Office Management:
- Helping the finance office to monitor/ identify purchases against particular budget heads, reconciling monthly bills and getting invoices processed.
- Managing budget and attendance information on SAP.
Work Schedule:
- Mostly business hours. However, business hours can occasionally extend into the evenings and weekends depending on workload.
- Flexibility & commitment is a must.
Job Details
LUMS-Lahore University of Management Sciences
The Lahore University of Management Sciences (LUMS), established in 1985, is one of the largest universities in Pakistan. It offers undergraduate, graduate and post-graduate programmes through its five schools: Suleman Dawood School of Business, Mushtaq Ahmad Gurmani School of Humanities and Social Sciences, Syed Babar Ali School of Science and Engineering, Shaikh Ahmad Hassan School of Law and Syed Ahsan Ali and Syed Maratib Ali School of Education.
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